Payment Coordinator

Why We're More Than Trailers

Founded 45 years ago, Southland Trailers has grown from a small operation into one of Canada's largest trailer manufacturers, with over 560 team members. Our approach is simple: people first, processes second, products third—a philosophy that drives everything we do and forms the foundation of our success.

At Southland Trailers, we are committed to hard work, open communication, a positive attitude, calculated risk-taking, continuous improvement, and leading with humility and respect for every individual. These values set us apart from the competition and enable us to build trailers that meet the evolving needs of our customers.

With a focus on LEAN manufacturing and cutting-edge technology, we consistently deliver high-quality, reliable trailers. Our collaborative, close-knit environment empowers our team members to innovate, problem-solve, and continuously improve.

If you're looking for a place where you can make a real impact and grow with a company that truly values its people, Southland Trailers is the place for you.

Southland Trailers is hiring a Payment Coordinator to support accurate, timely, and well-controlled vendor payments while helping improve and modernize our payables processes.

This role is ideal for someone with a strong accounting foundation who enjoys working with vendors, maintaining clean records, and improving workflows. While the role supports Accounts Payable activities, the focus is less on repetitive data entry and more on payment coordination, vendor communication, exception handling, and continuous improvement.

As systems and automation continue to expand, this role will increasingly support process optimization and higher-value accounting tasks.

• Vendor payments are accurate, on time, and properly authorized
• Vendor accounts are clean, reconciled, and up to date
• Payment issues and discrepancies are resolved quickly and professionally
• Vendors experience clear, timely communication
• Payment workflows are documented and continuously improved

• Prepare, review, and process vendor payments (cheques, EFT, wires, ACH)
• Ensure invoices are properly coded, approved, and scheduled for payment
• Monitor payment runs and resolve exceptions or errors
• Support three-way matching (PO, receipt, invoice) where applicable

• Act as a primary contact for vendor payment inquiries
• Set up and maintain vendor records (banking, tax forms, contact details)
• Resolve discrepancies, missing documentation, or pricing issues
• Build positive, professional relationships with vendors

• Reconcile vendor statements and investigate differences
• Support AP aging reviews and cleanup activities
• Ensure compliance with internal controls and payment policies

• Work within ERP and accounting systems to manage payments
• Identify opportunities to reduce manual steps and improve workflows
• Support automation initiatives (invoice capture, coding rules, approvals)
• Maintain clear documentation for payment processes

• Assist with month-end close tasks related to AP/payments
• Support reporting and data pulls as needed

• Accounting Diploma or equivalent education
• 2+ years experience in Accounts Payable, Payments, or Accounting Support
• Experience with accounting software and ERP systems
• Strong working knowledge of Microsoft Excel and Outlook
• Comfortable working with multiple systems and learning new tools
• Exposure to automation tools, workflow systems, or ERP optimization
• Education or experience in Automation, Information Systems, or Computer Science
• Highly detail-oriented and organized
• Strong follow-through and accountability
• Professional written and verbal communication
• Comfortable working with deadlines and payment schedules
• Process-minded and improvement-oriented
• Trustworthy and discreet with financial information

Why You'll Love Working Here?

• Competitive Salary with regular performance reviews to ensure you're always recognized for your hard work.
• Career Growth: Access to great training and development opportunities that support your career journey.
• Work-Life Balance: Enjoy a compressed workweek.
• Social Fun: Be part of our monthly Social Club—think wing nights, hockey games, family events, BBQs, bowling, and much more
• Generous Benefits: A comprehensive benefits package for you and your family, because we care about your well-being.
• RRSP Matching to help you build a strong financial future.
• Delicious Perks: Access to our in-house cafeteria, serving fresh, hot breakfast, lunch, and snacks daily
• Living Wage Employer: Proud to be a certified Living Wage Employer and recognized by HRDC as one of the Best Places to Work 2024 & 2025

How to Apply

Ready to take the next step in your career? We want to hear from you Please submit your resume and let us know why you'd be a perfect fit for the role.

We thank all applicants for their interest in joining Southland Trailers; however, only those selected for an interview will be contacted.

By applying for this position, you consent to Southland Trailers contacting you via the phone number and email address provided.