Project Support Specialist

Project Support Specialist

Position Summary

The Project Support Specialist provides comprehensive project management and administrative support to internal departments and selects client-facing initiatives. This role requires an elevated level of professionalism, diligence, and accountability, as well as a demonstrated commitment to SOL's core values: Integrity, Customer Service, Competitive Spirit, Courage, Sustainability, and Collaboration. 

We are seeking an initiative-taking, detailed oriented team member with a strong work ethic and high integrity-someone who thrives in a demanding environment, brings creative critical thinking skills to the table, and takes ownership of delivering high quality results with minimal supervision. 

Key Responsibilities

 Project Administrative Support

• Provide Project management and administrative support for internal and select external projects.
• Develop, track, and manage project timelines and deliverables utilizing appropriate tracking tools.
• Coordinate with project managers, principals, and cross functional teams to ensure timely completion of deliverables.
• Prepare and review project reports, budgets, forecasts, and performance status updates.
• Brief management regularly on progression of projects, risks, and priorities.
• Assist with internal project planning, oversight, and continuous improvement initiatives.

 Financial & Compliance Support

• Track departmental budgets and forecast future needs.
• Assist with expense reports, vendor payments, and financial documentation.
• Support contract administration, updates on financial status of projects, and compliance requirements. 
• Maintain SOL's certifications, licenses, vendor registrations, and related documentation.

 Data Reporting & Documentation

• Maintain spreadsheets, databases, logs, and reporting tools.
• Develop and manage dashboards, reports, and metrics for management review.
• Perform manual QA checks on critical administrative and operational functions.
• Gather and analyze data to support decision-making and process improvements. 
• Ensure accuracy, quality, and compliance of project deliverables (budgets, reports, policies, procedures).

 Client and Stakeholder Support

• Provide support to internal and external clients and assist in resolving issues.
• Communicate projects goals, timelines, and updates to team members and stakeholders.
• Document client feedback and present insights to management.
• Assist teams in meeting internal and external client requirements.

 Process Improvement & Special Projects

• Develop and implement departmental policies and procedures to improve efficiency and documentation.
• Conduct market and competitor research to identify process improvements and opportunities.
• Design presentations and support proposal/RFP development.
• Assist with special events, website updates, and marketing/business development initiatives as needed.

Minimum Qualifications

• Associate's degree in engineering, finance, accounting, project management, or a related field (required). 
• Minimum of three (3) years of project, financial and/or administrative management experience or an equivalent combination of education, training, and experience. 
• Strong proficiency in Microsoft Excel, Word, MS Project, and Access.
• Excellent organizational, time management, and communication skills.
• Ability to work independently with minimal supervision.

 Additional Preferred 

• Knowledge of accounting, budgeting, forecasting, and project controls.
• Experience in preparing complex data analysis and comprehensive reports.
• Understanding data visualization and information design concepts.
• Strong analytical, problem-solving, and decision-making skills.
• High level of initiative, professionalism, and interpersonal effectiveness.

Other Requirements

• Some firm business-related travel.

Performance Expectations (KPIs)

• Project Delivery: > 95% of assigned deliverables completed on schedule.
• Administrative Accuracy: 98% first-pass acceptance of documentation and data.
• Budget Reporting: 100% on-time submission of monthly budget and financial reports.
• Customer Support: Resolution of issues within three (3) business days.
• Collaboration & Communication: Timely handoffs and consistent management updates.
• Compliance: All certifications, licenses, and registration maintained at 100% compliance
• Proposals & Reporting: 100% On-time submission of RFP responses and project status reports.

We offer a competitive salary, health benefits, and paid vacation. Veterans, Section 3, Section 8 and HUBZone residents are encouraged to apply.

Equal Opportunity Employer