Office Manager

Position Summary

The Part-Time Office Manager / Payroll & Administrative Assistant is responsible for keeping our 13-person office running smoothly while managing key financial and administrative processes on a part-time basis. This role handles day-to-day office coordination, payroll, basic accounting tasks in QuickBooks (AR/AP and reconciliations), and general administrative support for leadership. We're a small team, so this is a very hands-on position. The ideal candidate is detail-oriented, highly organized, comfortable with numbers, and willing to "own" the office environment—from financial tasks and scorecards to supplies, cleanliness, vehicles, and company treats. This is a part-time, hybrid position (15–25 hours per week) with flexible scheduling. We are open to working with the right candidate to set a consistent schedule that fits both their availability and the needs of the business (for example, a mix of mornings, afternoons, or specific days of the week).

Key Responsibilities

1. Payroll & HR Administration
· Process payroll in QuickBooks (or current payroll system) accurately and on time
· Maintain employee records and ensure confidentiality of payroll and HR information
· Track time, PTO, and other employee-related data as needed
· Assist with onboarding/offboarding paperwork and basic HR documentation

2. Accounting & Bookkeeping Support
· Assist with accounts payable and accounts receivable in QuickBooks
· Enter and categorize transactions; help keep books organized and up to date
· Support reconciliations and basic accounting cleanup as needed
· Help prepare information for the accountant, including year-end items (e.g., W-2 support, 1099 details, etc.)

3. Office Management
· Keep the office organized, tidy, and well-stocked (supplies, snacks, drinks, etc.)
· Coordinate vendor services as needed (cleaning, maintenance, deliveries)
· Help maintain shared spaces (kitchen, conference areas, reception)
· Oversee office equipment and supplies, including ordering and inventory

4. Administrative Support
· Provide administrative support to leadership (scheduling, document prep, follow-ups)
· Assist with creating and updating scorecards, reports, and simple spreadsheets
· Help with filing (digital and physical), scanning, and document organization
· Answer phones, greet visitors, and manage basic correspondence as needed

5. Vehicles & Miscellaneous Tasks
· Help coordinate basic vehicle maintenance scheduling and tracking
· Keep records of vehicle usage, mileage, and service (as applicable)
· Pitch in on general team support tasks and special projects as assigned

Qualifications
· Experience with office administration and/or bookkeeping required
· Familiarity with QuickBooks (Online or Desktop) strongly preferred
· Basic understanding of payroll processing and HR-related tasks a plus
· Strong attention to detail and accuracy, especially with numbers
· Excellent organization and time-management skills
· Comfortable working both independently and as part of a small team
· Proficient with basic computer tools (email, spreadsheets, word processing)

Work Schedule & Location

· Part-time: Approximately 15–25 hours per week
· Flexible hours: Schedule can be arranged to fit mutual needs (e.g., specific days, a blend of mornings/afternoons, etc.)
· Hybrid: Combination of in-office and remote work, with certain tasks requiring on-site presence

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Pay: $ $30.00 per hour

Expected hours: 15.0 – 25.0 per week

Work Location: Hybrid remote in Minneapolis, MN 55431