Executive Assistant

Executive Assistant to the President/CEO

Location: Birmingham, AL (Onsite)
Company: SIP Oasis

Overview
SIP Oasis is a leading Managed IT and Cybersecurity firm that helps professional service firms stay secure and compliant. We're looking for a highly organized, detail-oriented Executive Assistant to support our President/CEO. The right person will thrive in a fast-paced environment, anticipate needs before they arise, and ensure that no task, deadline, or follow-up slips through the cracks.

Key Responsibilities

• Manage and organize the CEO's calendar, appointments, and travel logistics.
• Prepare materials for meetings, presentations, and sales calls—ensuring all paperwork, proposals, and follow-ups are complete and accurate.
• Track action items and deadlines from meetings, following up with internal team members and clients as needed.
• Handle administrative tasks such as document formatting, CRM data entry, contract preparation, and electronic filing.
• Support client acquisition efforts by coordinating introductory calls, maintaining prospect information, and ensuring timely responses.
• Serve as a communication bridge between the CEO and internal staff to maintain momentum on key priorities.
• Uphold confidentiality, professionalism, and a proactive approach to anticipating needs.

Qualifications

• 3+ years of experience supporting senior executives or high-performing sales leaders (required).
• Exceptional attention to detail and accuracy—someone who double-checks his/her work and notices what others miss.
• Strong organizational and time-management skills with the ability to prioritize and juggle multiple projects.
• Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams) and CRM systems.
• Excellent written and verbal communication skills.
• Experience in a fast-paced, service-oriented environment—preferably in IT, professional services, or sales support.

Benefits

• Health, dental, and vision insurance
• 401(k) plan with company match
• Major holidays and PTO
• Competitive salary
• Professional development and education opportunities

Ideal Candidate
This role is perfect for someone who loves structure, thrives on precision, and takes pride in being the steady right hand to a fast-moving executive. If you find satisfaction in keeping things running smoothly behind the scenes and making sure nothing is overlooked, you'll fit right in. As a company, we value a thirst for knowledge and excellence among our employees, and we have a company-wide "no drama tolerated" policy. The Executive Assistant will exemplify these traits.

Job Type: Full-time

Pay: $50, $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person