Project Coordinator

Project Coordinator & Administrative Lead

Be the Glow That Keeps the Team Growing

About Us

We're a rapidly expanding Managed Security & IT Services Provider supporting small and mid-sized businesses with dependable IT support and modern cybersecurity. Our growth is fueled by teamwork, accountability, and a shared mission to deliver exceptional service.

As we scale, we need someone who thrives in the middle of the action—bringing order, clarity, communication, and momentum to everything we do.

The Role

This is a hybrid position that blends project coordination, financial oversight, and administrative leadership. You'll work directly with our Business Manager as a true partner, collaborating daily to strengthen operations, elevate client experience, and help drive the company forward.

You're not just supporting growth—you're part of the engine that makes it happen.

What You'll Take Ownership Of: Project Coordination (Your Core Focus)

Act as the organizational backbone behind IT and cybersecurity project delivery:

• Build and maintain project plans, timelines, and milestone tracking
• Coordinate teams, vendors, and client communication
• Ensure projects stay on schedule and aligned with scope
• Identify bottlenecks early and help remove obstacles
• Keep leadership informed with progress summaries and project insights

You are the steady hand that keeps the moving pieces moving.

Operational & Administrative Leadership

You're the consistency that keeps the business running smoothly:

• Maintain accurate client documentation and organized internal systems
• Support process development and SOP updates
• Schedule meetings, coordinate follow-ups, and assist with communications
• Prepare reports, decks, summaries, and internal documentation

This is where your detail-oriented mindset and love for structure shine.

Financial & Quote Management

You'll play a key role in keeping projects profitable and spending in check:

• Build and prepare client quotes
• Send invoices and track client payments
• Process vendor bills and reconcile costs
• Track spending across projects and flag risks early
• Manage purchasing, order tracking, and asset coordination

Your financial awareness directly contributes to smarter decisions and healthier margins.

Who You'll Work With

You report directly to the Business Manager, working as their right-hand partner. Together, you'll:

• Strengthen day-to-day operations
• Improve project workflows
• Ensure financial accuracy
• Support strategic initiatives
• Help shape the systems that will scale the company

This is a collaborative role where your voice and ideas matter.

Who Thrives Here

Someone who:

• Has 2–4 years of experience in project coordination, admin, operations, or similar
• Loves organizing complex workflows
• Communicates clearly and confidently
• Enjoys working closely with leadership
• Has strong attention to detail, especially around financial tracking
• Learns new platforms quickly (Microsoft 365 proficiency is a plus)
• Brings initiative, ownership, and a growth mindset

Bonus: experience in IT, MSP, MSSP, or project scheduling.

Position Details

• Full-time
• Competitive compensation based on experience

Why You'll Love Working Here

Because this isn't just a job—it's a launchpad.
You'll be deeply involved in shaping how the company grows, improving the systems behind our success, and working shoulder-to-shoulder with leadership. Hard work gets noticed. Good ideas get implemented. Growth is the expectation, not the exception.

If you want to grow with a company—not just work for one—this is the opportunity.

Job Type: Full-time

Pay: $45, $50,000.00 per year

Benefits:

• Employee discount
• Paid time off
• Professional development assistance

Language:

• English (Required)

Ability to Commute:

• Pflugerville, TX Required)

Work Location: In person