Intake Specialist/Administrative Assistant

Administrative Assistant I
EYPC is a state-approved Intensive Family Intervention Provider. EYPC is currently looking for a dedicated Administrative Assistant I to support daily program operations.

Full Job Description

Empowerment Youth for Positive Change has been in business for 6 years in Georgia, providing Intensive Family Intervention (IFI) services to youth and families. We are looking for another A-player to join our energetic team and help take our business to the next level in the Roswell GA, area. ⁠

RESPONSIBILITIES

Serve as the point person for Administrative duties including

• Create billing spreadsheet
• Greet patients & visitors upon entry to the facility
• Answer phones; monitor faxes
• Obtain medical records from outside facilities when necessary
• Assign faxes/documents to patient charts in the electronic database
• Enter/update clients data into the electronic database
• Maintain client logs and visitor logs
• Makes contact with referral sources and potential clients for obtaining demographic information
• Coordinate the referral and intake process
• Complete bi-weekly eligibility checks to verify clients benefits
• Update daily referral spreadsheet
• Monitoring/processing documents received via postal mail/ fax or email
• Assists with contacting/scheduling clients for their appointments
• Point of contact for referrals
• Chart compliance
• Data entry
• Process Referrals
• Mailings

• Office supplies

• Errands

• Competes weekly Minutes for staff meetings and treatment team meetings
• Schedule interviews for CEO
• Schedule meetings and appointments when necessary for the CEO
• Partner with the CEO to maintain Agency Protocol and office policies and procedures as necessary
• Ensure that all Time Sheets are prepared and processed weekly
• Provide general support to visitors and employees

REQUIREMENTS

• Knowledge of Office Administrator responsibilities, systems, procedures
• Proficiency in MS Office (MS Word, Outlook, Excel in particular)
• Hands-on experience with Office machines (e.g. printers, scan, and fax)
• Familiarity with email scheduling tools
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organization and planning skills in a fast-paced environment
• A Creative mind with the ability to suggest improvements
• Minimum High School degree, an additional qualification as an Administrative assistant or Secretary will be a plus
• Other duties as assigned by Management.

This position is Full-time. The office hours are Monday through Friday 9 am to 5 pm. The position is available ASAP. You are required to pass a background check, and submit 3 references.

Job Type: Full Time

Pay: $ $18.00 per hour

Benefits:

• Work Directly with the CEO and learn.

Schedule:

• 6-8 hour shift
• Monday to Friday

Work Location:

• One location

Hours per week:

• 30-35

Typical start time:

• 9AM

Typical end time:

• 5PM (flexible)

Work Remotely:

• No

COVID-19 Precaution(s):

• Sanitizing, disinfecting, or cleaning procedures are in place.

Job Type: Full-time

Pay: $ $21.00 per hour

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office: 3 years (Required)
• Customer Service: 3 years (Required)
• Desktop administration: 3 years (Required)

Work Location: In person