Receptionist

Job Overview
We are seeking an energetic and detail-oriented Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, ensure smooth communication channels, and provide exceptional customer support. Your enthusiasm and organizational skills will help create a positive first impression for visitors, clients, and team members alike. This position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic and supportive work environment.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression.
• Manage multi-line phone systems, directing calls efficiently and courteously while maintaining excellent phone etiquette.
• Handle incoming correspondence, including emails and mail, and distribute them appropriately.
• Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office.
• Perform data entry, update records in QuickBooks or other office management software, and assist with basic bookkeeping tasks.
• Schedule appointments, manage calendars for staff or medical/dental professionals, and coordinate meeting logistics.
• Support office management tasks such as ordering supplies, proofreading documents, and ensuring the office runs smoothly.
• Provide exceptional customer service by addressing inquiries promptly and professionally across various channels.
• Assist with clerical duties including typing reports, proofreading documents, and managing confidential information with discretion.

Requirements

• Proven experience in office administration or as a receptionist with strong organizational skills.
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools.
• Familiarity with multi-line phone systems and excellent phone etiquette skills.
• Ability to handle clerical tasks such as filing, proofreading, and managing schedules efficiently.
• Bilingual abilities are highly desirable to support diverse client needs.
• Experience with QuickBooks or bookkeeping is a plus for handling basic financial tasks.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent communication skills—both verbal and written—and a professional demeanor at all times.
• Previous experience in medical or dental reception is advantageous but not required; relevant personal assistant experience is also valued.
• Knowledge of office management best practices along with time management skills to meet deadlines consistently. Join us as a Receptionist where your proactive attitude will help foster a welcoming environment while sharpening your administrative expertise We're committed to supporting your growth through a collaborative workplace that values your contributions every step of the way.

Job Type: Full-time

Pay: $ $11.00 per hour

Expected hours: 40 per week

Benefits:

• Employee discount
• Paid time off

Work Location: In person