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Office CoordinatorDEO TEK Inc • Elgin, Illinois, United States
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Office Coordinator

DEO TEK Inc
  • US
    Elgin, Illinois, United States
  • US
    Elgin, Illinois, United States
Jetzt Bewerben

Über

Office Coordinator
White Collar
Location: Elgin, IL. 60123
Shift Hours: 8:00 am - 5:00 pm
Shift Days: Monday - Friday.
Pay Rate: $55k per Year
Job Type: Temp-to-hire
Job Output
Reporting to the Senior Director, Operations, the Office Coordinator is responsible for coordinating and overseeing administrative duties in an office and ensure that the office operates efficiently. The Office Coordinator manages day-to-day office operations and ensures smooth running of our Gilberts location office.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Serves as general facilities manager, coordinating and scheduling subcontractors for facility maintenance (cleaning, repairs, security access, etc.)Greets and hosts clients and visitors in a friendly and professionalActs as the main contact for facilities issues and events, maintaining vendor and contractorMaintains office appearance, including organization andCoordinates, orders, and sets up catering for special and ongoing events, lunch & learns, in-house events, and staff events.Orders and maintains optimum stock levels of all office products and supplies and manages employee requests.Assists other departments with planning and coordinating specialMaintains and implements the Gilberts emergency actionAssists managers in day-to-day coordination and management of business operationalObserves, reviews, and analyzes business operational processes to identify inefficiencies and areas where improvements could be made.Identifies costMaintains front café andAssists in the receiving process on incoming deliveries of goods in NetSuite to ensure correct items and quantities are accounted for; advise appropriate teams associated with the received items of the delivery.Works with other departments, such as HR and IT, to ensure smooth internalCreates presentations for company meetings (management meetings, quarterly all-hands, annual all-hands).Schedules meetings on behalf of the VP AS Brands, and Director, Operations and handles correspondence as needed and directed.Manages calendars and schedules for the VP, AS Brands, and Director, Operations.Drafts, edits, and prepares documents like memos, invoices, and expense reports for President, and Sr. Director, Operations.Arranges travel, accommodations, and transportation for VP, AS Brands, and Director, Operations.Receives and reviews incoming communication, determines importance, and distributes to appropriate staff members.Creates statistical reports and other reports for VP, AS Brands, and Director, Operations.Maintain confidentiality with all materials,
Supervisory Responsibilities: None
Travel: Occasional travel to the Chicago office.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to prioritize and multi-task for maximum efficiency without sacrificingGood written and verbal communication skills inProfessional and pleasant phone manner to service incoming and outgoingExcellent organizational and time management skills with an ability to prioritize and multi-Proficiency using computers andProficiency with MS Office Suite and general computer functionsExperience with NetSuite a plus (Oracle, Salesforce, other CRM software OK)
Physical Demands
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to: [EXAMPLES: sit for prolonged periods; repetitive motion of hands/wrists/fingers; concentrate and repeat the same physical or mental activities over and over; think analytically and be exact or highly accurate; make decisions such as to identify complex problems, develop options and implement solutions; work in a team; ability to maintain regular, punctual attendance consistent with the ADAAA, FMLA and other federal, state and local standards; pay attention to and remember details; communicate effectively including active listening to understand points being made, and asking appropriate questions and not interrupting inappropriately; speak to convey information effectively; write to communicate effectively as appropriate for the needs of the audience; read to understand work related documents; move between different physical locations within and between buildings; and push, pull, carry and lift in the normal course of travel.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Office Environment - This position operates in a professional office environment and is not exposed to adverse environmental conditions. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. No PPE is required.Plant Environment - This position operates in a manufacturing setting and can
be subject to extreme cold and hot temperatures; uneven walking surfaces with cords, tools, and other obstacles; intermittent loud noises; and dusty or dirty conditions. Required PPE includes hard hat (when required), safety glasses, earplugs, steel toe/composite boots, and fall protection.
Education and/or Experience
High School Graduate or General Education Degree (GED)Event planning, administrative assistant, and general office management experience, a
Certificates, Licenses, Registrations Competencies
See Individual Contributor (Grade 1-6)
Other Skills and Abilities
  • Elgin, Illinois, United States

Sprachkenntnisse

  • English
Hinweis für Nutzer

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