Accounts Payable Office Coordinator
Spelman College
- Atlanta, Georgia, United States
- Atlanta, Georgia, United States
Über
Position Information
Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship.
This position is contingent upon the availability of sufficient funding.
Position Title
Accounts Payable Office Coordinator
Position Summary
An Accounts Payable (AP) Office Coordinator manages the daily operations of accounts payable processes within an office environment. This role combines administrative coordination with financial responsibilities, ensuring vendors are paid accurately and on time while supporting the innerworkings of the department.
Essential Duties and Responsibilities
Process limited invoices and verify account codes, amounts, and approvalsAssist with copier lease invoices and office supply invoicesMonitor and manage the AP Email boxMaintain vendor records and respond to vendor inquiriesCommunicate with various campus departments as necessary to resolve vendor payment issues. Answer internal payment inquiriesAssist AP Accountant position with mailing checks, filing and keeping record of voidsKeep a check tracking logHelp Audit Travel Expense ReportsReceive AP Mail and Review Vendor StatementsProvide general administrative duties such as copying and filing as neededProvide back-up to the Administrative AssistantAssist with tracking travel advances to ensure that travel advances are recorded on travel expense reportsAssist AP Supervisor with yearly 1099 processMaintain filing systems for financial documentationAssist in monthly credit card reconciliation
Required Qualifications
Knowledge of basic accounting principles (GAAP is a plus).Proficiency in AP software (e.g., QuickBooks, SAP, Oracle, NetSuite, Ellucian).Excellent organizational and time-management skills.High attention to detail and accuracy.Communication and interpersonal skills for vendor relations.Ability to multitask and manage deadlines.Requires basic level skills in specific Microsoft Office applications and may require intermediate or advanced levels in one or more applications.2+ years of experience in Accounts Payable and/or Office Management.Familiarity with office coordination tasks (e.g., supply management, scheduling).
Preferred Qualifications
Associate's or Bachelor's degree (preferred).
Certifications, Licenses, Restrictions
None
Physical Demands
While performing the duties of this job, the employee is regularly required to: sit, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms. The employee is occasionally required to: stand, walk, stoop, climb, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
Shift
Days
% Travel Required
0%
Full Time/Part Time
Full-time
Work Location/Schedule:
This position is eligible for a hybrid work arrangement.
FLSA
Non-Exempt
Number of Vacancies
1
Anticipated Candidate Start Date
Position End Date
Posting Detail Information
Posting Number
SC0892P
Posting Open Date
05/04/2026
Posting Closing Date
Open Until Filled
No
Special Instructions to Applicants
EEO Statement
Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.
Sprachkenntnisse
- English
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