Privacy Policy

Version 2.0 / Last Updated: 15/06/2026

This Privacy Policy describes how TieTalent SA ("TieTalent", "we", "our" or "us") collects, uses, stores, shares and protects personal data.

This Privacy Policy applies to: www.tietalent.com; all TieTalent websites; Candidate Intelligence Services; browser extensions; APIs; ATS integrations; mobile applications; recruitment services; and any other products and services made available by TieTalent.

By using our Services, you acknowledge that your personal data may be processed as described in this Privacy Policy.

Data Controller: TieTalent SA, Chemin du Closel 5, 1020 Renens, Switzerland

Email: info@tietalent.com

Introduction
1. This Privacy Policy describes how TieTalent collects, uses, stores, shares and protects personal data.
2. It applies to all Services listed above.
3. By using our Services, Users agree to this Policy.
Data Controller
1. The controller responsible for personal data processing is: TieTalent SA, Chemin du Closel 5, 1020 Renens, Switzerland.
2. Email: info@tietalent.com
3. Users may contact us for any privacy-related request.
Definitions
1. Personal Data: Any information relating to an identified or identifiable natural person.
2. Candidate: Any individual whose information is processed or analysed through TieTalent Services.
3. Customer: Any employer or organisation using TieTalent Services.
4. Candidate Intelligence Services: AI-powered services providing contextual insights about candidates.
5. AI Output: Any AI-generated summary, report, suggestion, or insight.
Categories of Personal Data We Collect
1. Information You Provide:
  - Account information: name, email, password, phone, job title, company, location.
  - Candidate data: CVs, education, experience, skills, certifications, documents, portfolios.
  - Recruitment data: job descriptions, feedback, hiring requirements.
  - Payment data (processed via third parties only).
2. Information Automatically Collected:
  - IP address, device identifiers, browser type, OS.
  - Cookies, logs, usage data, session data.
  - Referring URLs and activity data.
3. Authentication Providers:
  - Google: name, email, authorised profile data.
  - LinkedIn: name, email, professional profile data.
4. Third Parties: We may receive data from:
  - Customers and Candidates.
  - ATS/CRM systems.
  - Identity providers.
  - Integration partners.
  - Public sources.
  - Service providers.
Candidate Intelligence Services
1. Candidate Intelligence Services may process:
  - Candidate names.
  - Employment and education history.
  - Public professional information.
  - Public online content.
  - Customer and candidate-provided data.
  - Integration-sourced data.
2. Purpose: to generate contextual insights and analytics for recruitment.
Use of Artificial Intelligence
1. We may use AI to:
  - generate summaries;
  - identify relevant information;
  - suggest interview topics;
  - create candidate reports;
  - detect inconsistencies;
  - improve service quality.
2. AI outputs:
  - are probabilistic;
  - may contain errors;
  - must be independently verified.
Identity Matching
1. We may associate data from multiple sources to a single individual.
2. Risks include:
  - incorrect matches;
  - incomplete data;
  - outdated information.
3. We take reasonable steps to improve accuracy but do not guarantee correctness.
Browser Extensions
1. We may process:
  - page URLs;
  - candidate names;
  - page content necessary for functionality;
  - technical and usage data.
2. Only data strictly necessary for the service is processed.
APIs and Integrations
1. Customers may submit data via APIs and integrations. This may be used to:
  - generate reports;
  - provide Candidate Intelligence;
  - improve functionality;
  - support integrations.
2. Customers are responsible for ensuring lawful data usage.
Purposes of Processing
1. We process data to:
  - provide Services;
  - manage accounts;
  - authenticate users;
  - operate Candidate Intelligence;
  - process recruitment workflows;
  - enable communication;
  - process payments;
  - prevent fraud;
  - ensure security;
  - comply with law;
  - improve services;
  - perform analytics and R&D.
Legal Bases for Processing
1. We process data under:
  - Contract performance.
  - Legitimate interests.
  - Legal obligations.
  - Consent (where required).
Sharing of Personal Data
1. We may share data with:
  - Customers and Candidates.
  - Service providers.
  - Cloud and hosting providers.
  - Analytics providers.
  - Payment processors.
  - Identity providers.
  - Legal authorities.
2. We do not sell personal data.
International Data Transfers
1. Data may be processed in:
  - Switzerland.
  - EU/EEA.
  - United Kingdom.
  - Other countries where providers operate.
2. Safeguards are applied where required.
Data Retention
1. We retain data only as long as necessary for:
  - service delivery;
  - legal obligations;
  - dispute resolution;
  - enforcement of agreements.
2. After that, data is deleted or anonymised.
Security
1. We use:
  - encryption;
  - access controls;
  - monitoring;
  - security reviews;
  - network protections.
2. No system is 100% secure.
User Rights
1. Users may request:
  - access;
  - correction;
  - deletion;
  - restriction;
  - portability;
  - objection;
  - withdrawal of consent.
Candidate Rights
1. Candidates may request:
  - access to their data;
  - correction of inaccuracies;
  - deletion where applicable;
  - origin of data.
2. Contact: info@tietalent.com
Cookies
1. We use cookies and tracking technologies.
2. See Cookie Policy for details.
Children's Privacy
1. We do not knowingly collect data from individuals under 16.
2. Such data will be deleted if discovered.
Automated Processing
1. We use AI and automated systems to process data.
2. We do NOT make employment decisions.
3. Customers are solely responsible for hiring decisions.
Regulatory Compliance
1. We comply with:
  - Swiss FADP;
  - EU GDPR;
  - UK GDPR;
  - applicable local laws.
Changes to This Policy
1. We may update this policy.
2. Continued use implies acceptance of changes.
Contact
1. TieTalent SA, Chemin du Closel 5, 1020 Renens, Switzerland.
2. Email: info@tietalent.com