Counseling Assistant - Middle & High School (Remote - CO Based OnlyWilliamsburg Learning • New York, New York, United States
Counseling Assistant - Middle & High School (Remote - CO Based Only
Williamsburg Learning
- New York, New York, United States
- New York, New York, United States
Über
Williamsburg Academy of Colorado (WAC) is a tuition-free, full-time online public school serving students in grades 6–12 across the state. As part of Williamsburg Learning, we are committed to preparing promising students for meaningful lives as principled leaders through transformational learning experiences that spark curiosity, growth, and purpose.
At WAC, learning is both rigorous and flexible. Our model blends independent learning with live mentor support, empowering students to take ownership of their education while being deeply known, challenged, and supported. We focus on developing the whole student—academically, personally, and socially—through strong relationships, engaging content, and a vibrant community.
Across Williamsburg Learning, we live by our core values—Growth, Right Action, and a Culture of Belonging—and believe work should be meaningful and energizing. Our team is authentic, collaborative, and committed to doing what is best for students and for one another.
We also invest in our people, offering 100% paid health premiums for full-time employees (75% for families), a 100% 401(k) match up to 4%, PTO, and additional benefits that support well-being and growth. If our mission and culture resonate with you, we would love to have you on our team.
Position Summary
The Counseling Assistant supports student success by maintaining accurate academic records, tracking progress toward graduation, and coordinating key elements of the counseling program. This role partners closely with counselors, students, and families to ensure clear communication, organized systems, and consistent follow-through. Through strong attention to detail and proactive support, this position helps create a structured and connected school experience.
Essential Duties (Top 5 Roles)
1) Student Records & Graduation Tracking
Maintain accurate student records, including transcripts, schedules, and academic history
Conduct regular audits to ensure alignment with graduation requirements
Track student progress and identify gaps or discrepancies
Support course updates and schedule changes in coordination with the counseling team
2) Academic Data & Program Support
Support implementation of the counseling program through data tracking and coordination
Collect, organize, and maintain student academic and engagement data
Prepare reports to support student progress monitoring and team visibility
Maintain systems that ensure accurate and accessible student information
3) Postsecondary & Career Readiness Support
Share resources related to college, career, military, and trade pathways
Assist with scholarship tracking and communication to students and families
Support coordination of concurrent enrollment opportunities
Help ensure students are progressing toward postsecondary readiness goals
4) Student Monitoring & Intervention Coordination
Identify students needing additional support using academic and engagement data
Track student support requests and monitor follow-up actions
Coordinate communication between counselors, educators, and families
Organize and maintain documentation related to student support and social‑emotional needs
5) Operations & Community Support
Support day‑to‑day counseling and school operations
Build positive and responsive relationships with students, families, and staff
Assist with communication workflows to ensure timely responses
Contribute to a supportive and connected school community aligned with Williamsburg Learning values
Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Minimum Qualifications
Required:
High school diploma or equivalent required
Strong organizational skills and attention to detail
Ability to manage data, track progress, and maintain accurate records
Effective written and verbal communication skills
Preferred:
Associate or Bachelor’s degree in Education, Counseling, Social Work, or related field
Experience working with records, data, or administrative systems preferred
Familiarity with student information systems and data tracking tools
Physical and Mental Requirements / Working Conditions
Full‑time remote work environment
Expected working hours aligned to standard business hours, with flexibility during peak periods
Occasional evening virtual meetings may be required
This is a non‑exempt position and is eligible for overtime in accordance with state and federal law
Ability to manage multiple priorities in a structured, fast‑paced environment
After meeting the eligibility requirements, benefits are available, including Health, 401(k) Retirement, Paid Holidays, and Paid Time Off.
Salary Range
$21-$27/hour @ 40 hours a week
Williamsburg Learning is an Equal Opportunity Employer
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Sprachkenntnisse
- English
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