Office Administrator

IrishJobs

Dublin, Dublin, Ireland

Dublin, Dublin, Ireland

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We are recruiting an organised and reliable Office Administrator on a 12 month contract to support the day-to-day operations of a growing company within the security industry. This role is central to ensuring the office runs efficiently, supporting senior management, operational teams and technicians, and maintaining accurate records in a highly professional, confidential and compliance-driven environment. The position is primarily office-based administration, with limited exposure to basic financial processes. Key Responsibilities Office & Business Administration Provide comprehensive administrative support to Directors and senior management. Act as the first point of contact for incoming calls, emails and correspondence, responding professionally and redirecting queries as required. Manage internal documentation, filing systems and records, ensuring accuracy, confidentiality and compliance with company procedures. Prepare, format and maintain reports, letters, presentations and operational documentation. Support day-to-day office coordination to ensure smooth business operations. Operations & Scheduling Support Assist with diary, calendar and scheduling coordination for technicians and operational teams. Support internal projects and operational activities with administrative and organisational assistance. Liaise with suppliers, contractors and service providers as required. Office Coordination & Compliance Manage office supplies, ordering and stock control. Support Health & Safety administration, ensuring all internal documentation is maintained and up to date. Assist with maintaining records relevant to a regulated security environment, including policies, procedures and compliance documentation. General Financial Administration (Secondary Focus) Provide light administrative support to finance processes, such as data entry, record-keeping and reconciliation support. Assist with Sage 50 system updates and Excel tracking where required. Requirements Essential Minimum of 2 years experience in an Office Administration or Administrative Support role, ideally within a regulated or operational environment (e.g. security, facilities, construction, engineering or services). Strong organisational and prioritisation skills with excellent attention to detail. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to work independently, take ownership of tasks and manage competing priorities. Excellent timekeeping, reliability and professional presentation. Strong communication skills and a proactive, positive attitude. Comfortable handling confidential and sensitive information. Desirable Previous experience within the security, facilities management or services industry. Experience using Sage 50 or similar systems. Good written communication and document management skills. #LI-LM8 Skills: SAGE Excel Attention to Detail

TLNT1_IJ

Dublin, Dublin, Ireland

Sprachkenntnisse

English

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