Operations Coordinator
Nanobiosym, Inc.
- Cambridge, Massachusetts, United States
- Cambridge, Massachusetts, United States
Über
We are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day functioning of a fast-paced, technically driven organization. This role is ideal for an early-career professional who thrives on problem-solving, enjoys working across teams, and brings energy, ownership, and responsiveness to everything they do.
The Operations Coordinator will play a central role in vendor management, internal logistics, and process coordination to ensure smooth and efficient business operations.
Key Responsibilities
Vendor & Supplier Management
* Serve as the primary point of contact for vendors, suppliers, and service providers.
* Coordinate onboarding, documentation, and ongoing relationships with external partners.
* Track orders, contracts, and deliverables to ensure timelines and expectations are met.
* Assist with negotiating pricing, managing renewals, and monitoring vendor performance.
Internal Operations Support
* Help manage daily operational workflows to keep teams running efficiently.
* Coordinate facility needs, equipment servicing, and general workplace logistics.
* Maintain organized records, inventories, and operational documentation.
* Identify inefficiencies and recommend practical improvements to processes.
Project & Administrative Coordination
* Support cross-functional initiatives by tracking tasks, timelines, and deliverables.
* Assist leadership with operational planning and execution of internal projects.
* Prepare summaries, reports, and status updates as needed.
* Ensure compliance with internal policies, safety practices, and quality standards.
Organization & Process Management
* Develop and maintain structured systems for tracking supplies, services, and activities.
* Manage multiple priorities simultaneously while maintaining strong attention to detail.
* Help create scalable processes as the organization grows.
Qualifications
* Bachelor's degree or equivalent experience in business, operations, logistics, or a related field.
* 1-3 years of experience in operations, coordination, administration, or vendor management (internships welcome).
* Strong organizational and time-management skills with the ability to multitask.
* Excellent written and verbal communication skills.
* Comfortable working in a structured, detail-focused environment.
* Proficiency in Microsoft Office (Excel, Outlook, Word) and familiarity with ERP or purchasing systems is a plus.
* Self-starter mindset with the ability to take ownership and follow through.
What We're Looking For
* High-energy, motivated professional who enjoys being hands-on.
* Naturally organized and responsive, with a "get-it-done" attitude.
* Strong sense of accountability and reliability.
* Comfortable working behind the scenes to make complex operations run smoothly.
Sprachkenntnisse
- English
Hinweis für Nutzer
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