Executive Assistant
Y-Not Stop (St. Romain Oil)
- Mansura, Louisiana, United States
- Mansura, Louisiana, United States
Über
We're hiring an Executive Assistant & Compliance Coordinator to manage calendars, travel, and key compliance processes (licenses, permits, insurance). Ideal for a paralegal or similar professional who wants to expand into a high-impact, business-facing role.
Overview
We're looking for a highly organized, detail-driven professional who thrives on both precision and pace . This role blends executive support with ownership of critical compliance processes-keeping our leaders focused and our business protected.
If you're the kind of person who never misses a deadline, builds clean systems, and stays two steps ahead , you'll excel here.
What You'll Own
Executive Support
- Manage complex calendars and prioritize competing demands
- Coordinate meetings, logistics, and materials
- Prepare concise, well-organized meeting briefings
- Plan and book travel with clear, detailed itineraries
Compliance & Documentation
- Complete and track license and permit applications (new + renewals)
- Maintain organized records with zero missed deadlines
- Manage vendor insurance compliance (COIs, renewals, follow-ups)
- Coordinate incident reporting and ensure proper documentation and closure
Systems & Organization
- Build and maintain trackers for deadlines, renewals, and key documents
- Create simple, reliable processes so nothing falls through the cracks
- Bring structure and clarity to administrative workflows
- Deadlines are met early-licenses, permits, and insurance are always current
- Leaders are prepared, on time, and focused on the highest-value work
- Meetings and travel run seamlessly
- Systems are organized, accurate, and easy to follow
- Background in paralegal, legal assistant, compliance, or similar detail-driven role
- Exceptional organization and follow-through
- Strong written communication and professional judgment
- Ability to manage multiple priorities and shifting demands
- High level of discretion with confidential information
- Proficiency with Microsoft Office (Outlook, Excel, Word)
- You own outcomes , not just tasks
- You're as comfortable managing documents and deadlines as you are supporting people
- You notice what's coming next-and handle it before being asked
- You bring calm, structure, and reliability to a fast-moving environment
- Unique blend of executive partnership + operational ownership
- Opportunity to build systems and make a real impact
- High trust, high visibility role supporting leadership
Pay Range: $18 - $25 per hour
Sprachkenntnisse
- English
Hinweis für Nutzer
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