Executive Operations Coordinator
Intralox
- Baltimore, Maryland, United States
- Baltimore, Maryland, United States
Über
Location
Baltimore/Washington D.C.
Job Category
Administrative
Division
Intralox
Job Description (General Summary)
Why This Role Exists
We are looking for a highly motivated professional who wants broad exposure to executive leadership and engineering/ manufacturing operations.
This role supports two executives and serves as a key connector within the Equipment Leadership Team. It begins with core executive support responsibilities but is intentionally designed to grow into something larger over time, based on the individual's strengths and the organization's needs.
If you are someone who wants to learn how an innovative manufacturing company operates, influence outcomes from behind the scenes, and grow into broader operational or leadership responsibilities - this role is built for that path.
Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative conveyance solutions and services that improve lives and optimize businesses worldwide.
Our global workforce of over 3,000 employees in 20+ countries consist of reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers' growth worldwide for more than 50 years.
Intralox was founded on the principle of doing the right thing, by treating customers, employees, and suppliers with honesty, fairness, and respect. We invest heavily in these values and aim to practice our business philosophy principles every day, which is why we have been consistently recognized for innovation and workplace excellence. We believe in the power of a good idea no matter where it comes from, using trust as the foundation to how we work, and that self-managed people are our greatest asset.
We listen objectively, think creatively, and deliver results. To learn more about our company culture, philosophy, and benefits, please visit our company page.
Job Responsibilities and Requirements
What You'll Do Initially
You will provide high-quality executive coordination and operational support, including:
Executive Support
* Manage complex calendars for two executives
* Coordinate domestic and international travel, including detailed itineraries
* Prepare and submit expense reports
* Anticipate scheduling conflicts and proactively manage priorities
Engineering Leadership Team Coordination
* Attend Engineering Leadership Team meetings
* Prepare agendas and meeting materials
* Capture key decisions and action items
* Drive follow-up and support leaders in achieving their commitments
Business & Operational Support
* Support business plan tracking and updates
* Assist engineering managers with presentation materials and slide preparation
* Help organize departmental events and offsites
* Prepare and run timecard checks and reporting
* Purchase department supplies and manage miscellaneous operational needs
How This Role Will Grow
Over time, the right candidate will:
* Anticipate executive and team needs without direction
* Identify operational inefficiencies and recommend improvements
* Take ownership of projects within engineering operations
* Contribute to business planning processes
Who We're Looking For
We are looking for someone who:
* Is highly driven and intellectually curious
* Wants exposure to executive leadership and engineering operations
* Thinks ahead and anticipates needs
* Is organized, detail-oriented, and reliable
* Is comfortable holding others accountable for follow-up
* Communicates clearly and confidently
* Can manage multiple priorities without losing accuracy
* Has strong Microsoft Office Skills
* Demonstrates professionalism and discretion
Requirements
* High School diploma or GED equivalent, some college preferred
* Minimum of 5 years administrative or operational support experience
* Excellent written and verbal communication skills
* Experience with Microsoft Word, Excel, PowerPoint and Outlook
* Must be a team player and have the ability to effectively communicate with individuals and groups at all organizational levels
Intralox's benefit program is a major part of an employee's total compensation from the company. Hired applicants may be eligible for benefits including health, dental, vision, and disability insurance, paid time off, 401K, flexible spending
Sprachkenntnisse
- English
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