Executive Assistant/Internal Communications SpecialistPARTNERSHIP FOR STRONG FAMILIES INC • Gainesville, Florida, United States
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Executive Assistant/Internal Communications Specialist
PARTNERSHIP FOR STRONG FAMILIES INC
- Gainesville, Florida, United States
- Gainesville, Florida, United States
Über
This position is responsible for:
- Providing high-level executive support to the CEO.
- Leading and managing internal communications across the agency.
- Supporting executive leadership coordination and agency-wide initiatives.
- Enhancing employee engagement through clear, consistent, and mission-driven communication.
- Overseeing special projects that strengthen organizational culture and operational alignment.
The role requires exceptional judgment, discretion, initiative, and the ability to manage complex priorities in a fast-paced environment.
This position may involve acquiring, accessing, using, and safeguarding Protected Health Information in accordance with applicable law and agency policies.
ESSENTIAL JOB FUNCTIONS
Executive Support to the President & CEO
Strategic Executive Partnership
- Serve as a trusted advisor and strategic thought partner to the CEO.
- Proactively manage the CEO's priorities, ensuring alignment with strategic goals.
- Anticipate needs and provide forward-looking support to enhance executive effectiveness.
- Track and monitor key initiatives, deadlines, and executive deliverables.
- Prepare briefing materials, executive summaries, reports, and presentations.
Executive Operations & Administrative Leadership
- Manage an extremely active and dynamic calendar with strategic prioritization.
- Coordinate complex meetings, travel, itineraries, and logistics.
- Screen and prioritize correspondence, drafting responses when appropriate.
- Research and analyze issues presented to the CEO and recommend action steps.
- Prepare confidential correspondence, reports, and communications.
- Reconcile corporate credit card expenses and prepare monthly expense reports.
- Maintain confidentiality and professionalism at all times.
- Perform other related duties as assigned.
Executive Team Coordination
- Coordinate Executive Leadership Team meetings and retreats.
- Develop agendas in partnership with the CEO.
- Attend meetings as needed and document action items and follow-up responsibilities.
- Monitor progress on executive team commitments and cross-department initiatives.
Internal Communications Strategy
- Develop and implement a comprehensive internal communications strategy aligned with the agency's strategic plan.
- Ensure consistent messaging that reinforces mission, vision, values, and culture.
- Establish structured communication pathways between executive leadership and staff.
- Design and implement communication plans for organizational changes, initiatives, and major announcements.
- Evaluate communication effectiveness and adjust strategies accordingly.
Employee Engagement & Culture Support
- Support leadership in strengthening workplace culture through transparent communication.
- Develop and deliver internal messaging that promotes employee recognition, engagement, and morale.
- Coordinate CEO messaging including staff updates, town halls, video messages, and written communications.
- Partner with HR and leadership to support employee wellness and engagement initiatives.
- Assist with internal campaigns that promote workforce stability and retention.
Content Development & Messaging
- Draft internal announcements, newsletters, executive updates, and agency-wide communications.
- Develop talking points and communication tools for leadership.
- Translate complex policy or strategic initiatives into accessible messaging for staff.
- Maintain brand consistency across internal communications materials.
- Develop visual materials (charts, dashboards, presentations) to support executive communication.
- Coordinate internal calendar of events and major agency milestones.
- Ensure timely dissemination of information across departments and programs.
Event & Initiative Support
- Assist in planning agency-wide meetings, leadership retreats, and staff engagement events.
- Coordinate logistics including facilities, vendors, communications, and budgets.
- Develop internal communications materials to support agency campaigns and events.
Education & Experience
- Associate's degree in related field required; bachelor's degree preferred.
- Five (5) to ten (10) years of executive-level administrative experience.
- Experience in internal communications, organizational development, or corporate communications strongly preferred.
- Experience supporting senior executives in complex organizations preferred.
- Possession of a valid, State of Florida driver's license to operate the motor vehicle operated; Requirement exists at the time of hire and as a condition of continued employment.
Sprachkenntnisse
- English
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