Administrative Office Coordinator

Administrative Office Coordinator
Location: South Austin, TX (Westgate Blvd, Austin, TX 78745)
Schedule: Monday–Friday | 8:00 AM – 5:00 PM
Pay Rate: $18/hour

The Administrative Office Coordinator (AOC) serves as the first impression of our South Austin office, welcoming visitors and managing incoming calls with professionalism and warmth. This role is essential to the daily operations of the office and requires exceptional focus, organization, and attention to detail in a fast-paced, high-demand environment.

The AOC will oversee and track all company vehicles, manage residential service delivery logs for all group home locations, and review, approve, and submit ISS billing. These responsibilities require strong accuracy, consistency, and follow-through. The role also involves substantial physical and digital filing, so candidates must be highly organized, comfortable with computers, and efficient with typing and data entry.

• Greet visitors, answer and direct calls, and create a professional, welcoming office environment

• Oversee tracking and documentation for all company vehicles

• Maintain and monitor residential service delivery logs for all group home locations

• Review, approve, and submit ISS billing accurately and timely

• Maintain organized physical and electronic filing systems

• Support administrative functions including payroll, invoicing, accounts payable, and departmental reporting

• Coordinate building maintenance, purchasing, office equipment, and lease/space planning

• Organize department meetings, trainings, and events; ensure staff receive required training and in-service instruction

• Assist with HR-related functions such as interviewing, hiring support, onboarding, evaluations, and recordkeeping

• Serve as department timekeeper

• 2–3 years of administrative support experience

• Strong attention to detail and organizational skills

• Ability to multitask effectively and meet deadlines

• Excellent written and verbal communication skills

• High level of comfort with computers and administrative systems

• Reliable, responsible, and compassionate approach

• Commitment to quality and operational excellence

• Full compensation and benefits package for employees working 32+ hours per week

• 401(k) with 3% company match

• Paid time off and holiday pay

• Meaningful, rewarding work that impacts the lives of those we serve

• Supportive team environment with opportunities for nationwide career growth and advancement

We offer a collaborative and mission-driven work environment with dedicated and supportive coworkers. If you are detail-oriented, thrive in a fast-paced setting, and are ready to make a meaningful impact, we encourage you to apply today.