Administrative Assistant - on site

Discover positive energy here! 
Harnessing the power of the sun and wind to generate something big. 
Your mission should you accept it:

The Site Administrative Assistant manages all on-site administrative tasks and assists the project manager and the project management team. In addition to their regular duties, they provide support with training, onboarding, job assignments, performance management, and system support (CMiC and HCSS).

This role is based on construction site on a full-time basis.

Do you have what it takes? Positive energy and... 

• High school or college diploma in secretarial or office administration;
• 2 to 5 years of experience in similar roles
• Knowledge of the construction industry, an asset;
• Excellent command of Office Suite;
• Advanced proficiency in spoken and written French; 
• Intermediate proficiency in spoken and written English to interact with  suppliers and colleagues at the national level. Must be able to draft communications and review documents in English. 
• High geographic mobility;
• Valid driver's license;
• Ability to work in a team and communicate both orally and in writing;

• Autonomy, discretion, and strong administrative rigor.

What you will do to successfully accomplish this mission: •

• Manage all administrative correspondence related to the management of a construction project;
• Process the hiring form, forward it to the payroll department, and enter the information into the tree structure;
• Track and process workers' timesheets;
• Be responsible for the hiring compliance program in each province and verify that each subcontractor complies with the requirements before work begins;
• Assist the project manager and project engineer in drafting contracts, as well as entering and tracking data in the management software;
• Record and file all contractual communications and transmissions;
• Ensure that meeting minutes are uploaded to the management software;
• Ensure that project files are archived;
• Validate that quality requirements are included in the subcontractor or supplier contract;
• Ensure that the administrative plan is implemented on the construction site;
• Perform any other related tasks

Borea values are part of the energy landscape. We prioritize taking care of each other , ensuring  our teams operate in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea channels its efforts, collaborating with various solar and wind construction partners, to find innovative solutions . Our goal is to uphold  the highest quality standards , responsibly energizing future generations sustainably.  
Borea Construction is committed to fostering a diverse and representative workforce as well as an inclusive workplace where all employees are treated fairly. 
We recognize that structural barriers shape work experiences and qualifications, and therefore encourage people to apply even if they feel the position seems out of reach.