Purchase Ledger Manager

Location: Office-based - Bromsgrove Head Office

Contract: Full-time, permanent (35 hours per week)

Salary: Up to £32,000 per annum

At Polaris , we are proud to be one of the UK's largest communities of children's service providers. For over 30 years, we have been dedicated to improving the lives of young people through our independent fostering and adoption agencies, leaving care services, education, and bespoke children's services contracts.

Our nurturing community works together to ensure the best outcomes for every child in our care. We are ambitious for our children, families, and staff, and we believe in their futures. Now, we are excited to welcome an experienced Purchase Ledger Manager to our expanding team at our Head Office in Bromsgrove!

As our Purchase Ledger Manager, you will:

• Manage purchase ledger systems, processes, and controls.
• Supervise, mentor, and develop a dedicated purchase ledger team of 3 staff members.
• Train and educate purchase order users to enhance efficiency.
• Ensure timely weekly supplier payment processing and authorization in line with company procedures.
• Resolve queries from suppliers and other departments promptly.
• Reconcile suppliers' monthly statements and assist with month-end procedures.
• Support year-end accounts and provide necessary audit information.
• Monitor, improve, and develop internal processes for greater effectiveness.
• Review and follow up on any invoices that may appear fraudulent or duplicated, escalating as necessary.
• Maintain and enhance fraud prevention controls, including supplier verification processes and bank detail change checks.
• Produce and review aged creditor reports, ensuring timely resolution of outstanding balances.

To thrive in this role, you should have:

• Previous experience in purchase ledger, including familiarity with purchase order systems.
• Leadership or people development experience.
• Knowledge of accounting software.
• A proactive attitude and the ability to work to strict deadlines.
• Strong attention to detail and a collaborative spirit.

We offer a supportive and dynamic work environment with:

• 30 days of annual leave (increasing to 35 with length of service) + Bank Holidays.
• Company Pension and Life Assurance.
• Employee Discount Scheme.
• Free Parking.

At Polaris, we are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. We expect all staff to share this commitment. Please note that the successful applicant will be subject to a DBS check.

If you’re ready to make a difference and grow with us, we can’t wait to hear from you!