Project Accounting Coordinator

General Summary Description

The Project Accounting Coordinator is responsible for supporting the financial and compliance operations of construction projects and material sales, ensuring billing, accounts receivable, job cost tracking, and regulatory requirements are executed accurately and on time. This role sits at the intersection of customer-facing billing activity and internal project accounting processes.

This position is highly execution focused and plays a critical role in maintaining the integrity of project financial data, supporting cash flow through timely billing and collections activity and ensuring compliance with lien waivers, tax documentation, and jurisdictional requirements. The Project Accounting Coordinator partners closely with project managers, accounting, payroll, and customers to ensure consistency, accuracy, and accountability across recurring process.

Duties/Responsibilities

Billing & Accounts Receivable

• Manage material sales quotes in coordination with project and operations teams, ensuring accurate pricing and timely invoicing.

• Serve as the primary point of contact for retail customers regarding tax-exempt status, and billing-related questions, including coordinating resolution on pricing disputes.

• Monitor accounts receivable aging at the customer level and support collections follow-up efforts.

• Maintain the daily deposit tracker, recording incoming payments across all