Project Support Coordinator, Design & Construction
University of Iowa
- United States
- United States
Über
The Project Support Coordinator ensures the efficient operation of integrated project team activities by managing documentation, coordinating communication, assisting with meeting scheduling, tracking progress, and maintaining accurate records and project file information throughout all phases of the design and construction project life cycle.
Responsibilities
Coordinate multiple tasks and prioritize project‑related activities. Support project managers with day‑to‑day administrative needs for multiple projects at various stages of design and construction. Schedule and coordinate project meetings, site visits, and milestone activities.
Maintain organized and accurate project file information within D&C’s internal project software management system (Build UI). Prepare, format, and distribute project documents, including meeting minutes, agendas, reports, and correspondence.
Facilitate communication for internal project teams, contractors, vendors, and consultants. Draft professional communications on behalf of project staff and coordinate information flow with stakeholders across departments to ensure timely responses to inquiries.
Required Qualifications
Bachelor’s degree or equivalent combination of education and experience.
Professional experience (typically 6 months to 1 year) of related administrative experience supporting multiple individuals in a fast‑paced, multi‑task environment.
Experience in an institutional or other complex customer environment.
Strong written and verbal communication skills.
Proven organizational skills with strong attention to detail and time management.
Strong ability to manage and adapt to changing priorities.
Strong proficiency in computer software applications, including Microsoft Office (Word, Excel, Outlook, PowerPoint).
Professional experience working effectively with individuals from a variety of backgrounds and perspectives.
Desired Qualifications
Two or more years’ administrative experience related to design and construction industry (preferably in construction, engineering, or project‑based environments).
Experience in higher education facilities management or complex institutional organization.
Experience with project management or construction management software (SharePoint, Bluebeam, Build UI, Procore, MS Project, Adobe).
Proven track record of customer service–based mindset and commitment to organizational stewardship.
Position & Application Details Location: University Services Building (USB).
Schedule: Monday‑Friday, 8 am–4:30 pm.
In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission: Resume, Cover Letter.
Benefits Exceptional health coverage, university‑paid life insurance, robust retirement plans, and generous leave policies.
24/7 support services, well‑being resources, and access to UI Health Care specialists. Tuition assistance and professional development opportunities.
Additional Information
Classification Title: Admin Services Coordinator
Appointment Type: Professional and Scientific
Schedule: Full‑time
Work Modality Options: On Campus, Hybrid within Iowa
Compensation
Pay Level: 2B
Contact Information
Organization: Finance & Operations (General)
Contact Name: Andy Brus
Contact Email: andrew-brus@uiowa.edu
State agency employers in Iowa are required to use E‑Verify to confirm employment eligibility. University of Iowa employees, including those who work remotely or out‑of‑state, are subject to E‑Verify.
Successful candidates will be required to self‑disclose any conviction history and will be subject to a criminal background investigation. Up to five professional references will be requested at a later step in the recruitment process.
This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of employment. Work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
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Sprachkenntnisse
- English
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