Sales Coordinator

Job Description

Reporting to: Chief Executive Officer (CEO)

Location: Brooklyn, NY (hybrid)

Employment Type: Full-Time

We are a growth-stage technology company at the forefront of geospatial imaging. We provide high-fidelity, actionable spatial data and analytics that empower our clients to make critical, real-world decisions. As we scale our market presence, we are looking for driven, agile professionals to help us build the foundation for exponential revenue growth.

Near Space Labs operates the world's largest stratospheric imaging and data capture platform. We launch our proprietary, autonomous vehicles robots to altitudes between 60,000 and 100,000 feet. From this vantage point, we capture petabytes of high-resolution aerial imagery and data to support business, community, and climate resilience.

We are seeking a highly organized and proactive Sales Coordinator to serve as the operational backbone of our go-to-market team. Reporting directly to the CEO, you will play a critical role in driving sales efficiency and supporting high-level strategic initiatives.

In this role, you will provide direct support to four key leaders: the CEO, VP of Growth, and two Senior Sales Executives. You will also collaborate frequently with Solutions Engineering and Marketing. You will be the glue that keeps our sales engine running smoothly — conducting market research, preparing client-facing materials, coordinating key meetings and events, and ensuring our leadership team is positioned to close complex geospatial tech deals.

Sales & Executive Support

• Provide dedicated administrative and operational support to the CEO, CGO, and two Senior Sales Executives, acting as the central point of contact for the sales team
• Manage complex scheduling, meeting coordination, and travel arrangements for the sales leadership team, prioritizing high-value client interactions
• Attend key internal and external meetings, capture actionable notes, and ensure follow-up tasks are executed promptly

Content Creation & Management

• Prepare, format, and proofread client-facing materials, including pitch decks, NDAs, and proposals
• Maintain a centralized library of high-impact sales collateral, including pitch decks, case studies, technical one-pagers, and email templates

CRM & Pipeline Management

• Act as an administrator for our CRM, ensuring meticulous data hygiene, accurate forecasting, and up-to-date contact records
• Generate reports, dashboards, and pipeline summaries for weekly sales meetings
• Assist in tracking sales metrics, KPIs, and quotas for the senior sales team

Process Optimization & Cross-Functional Collaboration

• Help streamline sales processes by identifying operational bottlenecks and proposing efficient, scalable solutions
• Coordinate with the Marketing and Product teams to ensure the sales team has the most up-to-date event and thought leadership plans, case studies, and product information
• Assist with onboarding new clients and ensuring a seamless handoff from the sales team to