Office Administrator / Receptionist

We’re looking for a proactive and detail-oriented Office Administrator / Receptionist to support day-to-day operations across multiple departments while managing front desk responsibilities. This on-site position is central to creating an organized, efficient, and welcoming workplace, and contributes to a positive and engaging company culture.

What You’ll Do

• Welcome visitors, clients, and vendors in person and over the phone with a friendly and professional approach
• Handle incoming and outgoing mail, including processing invoices and cheques
• Arrange courier services and manage outgoing shipments
• Support the upkeep of office equipment and coordinate with service providers when required
• Draft, edit, and format documents such as letters, reports, and internal communications
• Monitor office supply levels and place orders to ensure everything is well stocked
• Oversee customer gift requests and assist with holiday mailings
• Provide administrative support to teams including HR, Accounting, and Customer Service
• Coordinate meeting schedules, book boardrooms, and manage calendars
• Help maintain a positive, inclusive, and welcoming office environment
• Assist with planning and organizing employee engagement activities and events

What You Bring

• Fluency in both English and French, with strong written and verbal communication skills
• 2–3 years of experience in an administrative or reception role
• Comfort using office technology and tools, including Microsoft 365
• Strong organizational and time-management skills, with the ability to juggle multiple priorities
• A professional, approachable, and customer-focused attitude
• A creative mindset and genuine interest in supporting a positive workplace culture