Scheduling & Planning Assistant

For more than four decades, Evans has been the global leader in delivering innovative solutions for mission critical operations. Our work supports a diverse range of clients across public safety, aviation, process control, utilities, technology, and numerous government agencies. With the industry’s largest portfolio of mission critical projects worldwide; our proven methodology, strict quality standards, and deep experience consistently set us apart.

At Evans, we make environments safer, more efficient, and more resilient. Because we focus exclusively on mission critical command and control environments, demand for our expertise remains strong and is in many ways insulated from shifting economic conditions. The results we deliver create lasting emotional connection with our clients, driving exceptional loyalty and repeat business.

Primary Role

The Scheduling & Planning Assistant is responsible for proactively reviewing Client projects and coordinating with Design, Manufacturing, and other internal teams to develop and maintain schedules that meet Client requirements while maximizing the effective utilization of Design and Manufacturing resources. This role supports the smooth execution of projects by monitoring progress, identifying potential scheduling conflicts, and assisting with package processing, printing, document control, and the timely release of work packages to Manufacturing. The Scheduling & Planning Assistant plays a key role in ensuring accurate scheduling, clear communication, and efficient workflow across departments.

Key Responsibilities

• Review client projects in collaboration with internal teams to develop and maintain accurate production schedules that meet requirements and delivery commitments.
• Coordinate scheduling activities across Design, Manufacturing, and other internal stakeholders to optimize efficiency and maximize department utilization
• Monitor project progress and adjust schedules as required to address changes in scope, priorities, or resources availability.
• Support package processing activities, including document preparation, verification, and coordination of required approvals.
• Assist with printing, document control, and release of packages to Manufacturing following established procedures.
• Maintain accurate scheduling records and ensure timely communication of schedule updates to the relevant teams.
• Identify potential scheduling conflicts or resource constraints and escalate issues appropriately.

Other Duties Include

• Support continuous improvement initiatives related to scheduling efficiency, workflow optimization, and communication processes.

Education/Experience

• Minimum grade 12 education required.
• 3 years’ experience in scheduling, production planning, project coordination, or manufacturing support.

Competencies Required

• Strong analytical capability, attention to detail, and a proven ability to review and validate complex documentation.
• Proficiency with Microsoft Office (Excel, Outlook, Word); experience with ERP or scheduling software is an asset.
• Highly organized, ability to work in a fast paced, collaborative, and deadline-driven environment.
• Skilled in facilitating cross-functional collaboration, coordinating efforts amongst multiple stakeholders.
• Strong communicator in both written and verbal formats.
• Strong time management skills, with the ability to recognize, adapt to, and support process changes and shifting priorities.

Desired Behaviors

• Make fact-based decisions having done the hard work of obtaining actual data
• Foster teamwork and functional diversity in order to achieve the best solutions
• Learn from failures in a positive/structured way… focusing on process and other improvements going forward
• Achieve results by consistently meeting our commitments
• Focus on what’s important to our customers (internal or external)
• Develop a culture of celebrating our successes… customer wins, improvements and demonstrated good behaviour

Working Environment / Location

• Calgary AB
• PPE required on plant floor

Evans is an Equal Opportunity Employer.

Our mission is to ensure that our workforce is both diverse and inclusive

We seek employees from a diverse talent group, if you are a member of a minority population, we encourage you to apply at Evans!