Freight Administration Specialist (m/f/d)

TT-Line is one of the leading ferry companies in the Baltic Sea, using modern ferries between Germany, Poland, Lithuania and Sweden. TT-Line carries over 1,000,000 passengers and more than 500,000 freight units annually on its 4 routes, making it the market leader in southern Sweden traffic. TT-Line currently employs around 900 people on board and in the land offices in Travemünde, Rostock, Trelleborg, Karlshamn, Świnoujście / Szczecin and Klaipėda.

To complement our Freight team, we are looking for a detail-oriented Administration Specialist Freight. This role focuses on administrative processes, reporting, and analytical support, ensuring efficient and data-driven operations.

• Manage and maintain sales-related administrative processes and documentation
• Prepare regular reports, dashboards, and performance analyses
• Support pricing updates, contract administration, and data accuracy
• Analyze sales figures, customer data, KPIs, and market trends
• Securing fast and efficient cost forwarding
• Ensure data quality in internal systems (CRM, P&I)
• Collaborate closely with the Freight team to optimize workflows and processes
• Manage the processing and handling of customer requests
• Assist the operations team by delivering additional support services

• Completed education in business administration or a related field
• Initial experience in administrative roles, ideally within shipping, logistics, or customer service environments
• Fluency in English (written and spoken)
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
• Strong process understanding with a structured and detail-oriented mindset
• Excellent communication skills and a strong service-oriented approach
• Strong team player with a collaborative mindset
• High level of reliability with a proactive, “can-do” attitude
• Ability to work efficiently in a fast-paced environment
• Willingness to relocate if required

• Join a motivated team that values collaboration and a positive working environment
• Flat hierarchies and short decision-making processes
• A promising role in a growing and successful company
• A comprehensive onboarding and training program
• A dedicated budget for private travel on company ferries, available for you and your friends & family
• Weekly Monday lunches on the ship or via in-house catering
• Free parking facilities

You can look forward to an interesting, varied, and challenging job as well as an international environment with opportunities for personal development.

A compensation package commensurate with the responsibilities of this permanent position and the candidate's skills provided.