Maintenance Planner / Scheduler

Our client, a biopharmaceutical company based in Cork, is seeking a Maintenance Planner / Scheduler to support the scheduling and planning of maintenance activities within a GMP-regulated manufacturing facility. The successful candidate will work as part of the Maintenance Operations team, coordinating maintenance activities across multi-skilled technicians, engineers and external service providers. This role is key to ensuring work requests are prioritised, planned, and executed efficiently, with accurate CMMS records maintained in an audit-ready state.

• Plan and schedule all maintenance activities, including reactive, proactive, calibrations and preventative maintenance, delivered both internally and through specialist vendors
• Conduct daily and weekly planning and scheduling meetings with stakeholders to agree on work order priorities and ensure alignment across departments
• Review preventative maintenance plans to ensure accuracy, effectiveness and continuous improvement
• Work closely with the Maintenance Operations Manager and cross-functional site teams to plan jobs for effective execution by maintenance technicians
• Forecast maintenance workload across the business year, ensuring engineering work is scheduled appropriately and efficiently
• Maintain the notification backlog within the CMMS and ensure data remains accurate and up to date
• Evaluate work requests, develop the scope of work, and inspect job locations to determine requirements
• Estimate labour hours, parts, materials, equipment and special tools required to complete proactive jobs safely and cost-effectively
• Support the planning, scheduling and execution of annual plant maintenance shutdowns as required
• Lead investigations into failures of major equipment as required, supporting root cause analysis and corrective actions
• Complete deviations, CAPAs and change controls as required
• Develop and maintain a catalogue of standard job plans
• Develop and implement departmental procedures relating to the effective planning and scheduling of work
• Develop and maintain department metrics to support performance tracking and continuous improvement
• Execute standard work deployment and improvements across planning and scheduling processes
• Work with Stores and Purchasing to ensure required parts are available to complete maintenance work effectively
• Gather and manage technical documentation, including drawings, schematics, specifications, spare parts lists, OEM manuals and equipment history records
• Improve work order planning and scheduling effectiveness through review of maintenance metrics, reporting trigger points for RCA and facilitating RCA events
• Administer and maintain the Computerised Maintenance Management System (CMMS), ensuring records are accurate and audit ready
• Train new users on the CMMS system and support ongoing user adoption
• Participate in site safety initiatives and ensure compliance xcfaprz with established procedures
• Support audit preparation activities and maintain maintenance areas and records to regulatory standards
• Provide maintenance and reliability information as required to support change management and deviations
• Support the development and enhancement of site maintenance and calibration programmes

• Relevant qualification (Degree)
• Strong working knowledge of Computerised Maintenance Management Systems (CMMS), with previous CMMS experience essential
• Previous experience in maintenance planning and scheduling is strongly preferred, alternatively 5+ years’ maintenance experience may be considered
• Experience working in a GMP regulated environment, ideally biopharmaceutical, pharmaceutical or a similarly regulated manufacturing industry
• Ability to plan electrical and mechanical repairs and maintenance activities (mechanical/electrical background is an advantage)