Administrative Associate

ABOUT THE COMPANY

EZ STAK is a leading global manufacturer of innovative storage solutions for commercial vehicles and workspaces. Driven by a strong commitment to quality, efficiency, and customer satisfaction, EZ STAK delivers expertly engineered products supported by streamlined operations that ensure consistent production, reliable delivery, and exceptional service.

THE OPPORTUNITY

We’re looking for a highly organized and professional Administrative Associate to help keep our office running smoothly and create an exceptional front-line experience for our customers.

This role is ideal for someone who thrives in a fast-paced environment, enjoys supporting multiple teams, and takes pride in organization, service, and operational excellence.

KEY RESPONSBILITIES

Reception & Frontline Communication

• Answer, screen, and route incoming calls professionally and promptly.
• Greet and direct visitors, vendors, and guests.
• Ensure meeting rooms are prepared and presentable for internal and external meetings.
• Maintain a professional and welcoming front-office environment.

Office Operations & Facilities Coordination

• Manage incoming and outgoing mail, courier shipments, and deliveries.
• Maintain office supply, snack, and shared resource inventory.
• Support day-to-day office flow, including visitor coordination and meeting room scheduling.
• Coordinate with vendors as needed for routine office services.

Document & Information Management

• Maintain digital filing structures, naming standards, and document organization.
• Support document cleanup, archiving, and shared file maintenance.
• Assist teams in locating and maintaining accurate shared resources.

Administrative & Team Support

• Support research, vendor coordination, and internal administrative initiatives.
• Draft basic internal communications, templates, and correspondence.
• Coordinate small office events, lunches, and meeting logistics.
• Support onboarding preparation, including workspace setup and welcome materials.

POSITION REQUIREMENTS

Education & Experience

• 2–5 years administrative or office coordination experience preferred
• Experience in a manufacturing, industrial, or professional services environment considered an asset
• Strong Microsoft Office / Teams / SharePoint skills
• Experience supporting multiple departments or leadership teams preferred

Skills & Knowledge

• Strong organization and attention to detail
• Professional communication and customer service skills
• Ability to prioritize and manage multiple requests
• Proactive problem solving
• Discretion and professionalism
• Strong time management and follow-through
• Comfort working cross-functionally

EZ STAK CORE VALUES

• Integrity: We always do what’s right.
• Respect: We believe people and property matter.
• Teamwork : We pull together to win.
• Optimism: We persevere with enthusiasm.
• Curiosity: We are hungry to learn, improve and succeed.

WHY JOIN US:

• The opportunity to make a significant impact in a fast-growing company.
• A vibrant, collaborative and innovative work environment.
• A competitive total remuneration package.
• Ample career growth and development opportunities.