Legal Assistant

About Us:

Tophat HR is a boutique consulting firm- We are an expert in tailored and comprehensive human resources consulting & management services.

About our client and the role :

TopHat HR is partnering with a dynamic SaaS company that delivers innovative solutions to help businesses automate and scale their operations. We’re looking for a detail-oriented and organized Legal Assistant to join their team and support the company’s legal and compliance functions.

In this role, you will assist with contract management, regulatory compliance, and day-to-day legal operations , helping ensure legal workflows run smoothly across the organization.

If you’re passionate about owning processes, staying organized, and supporting a fast-growing tech company , this is an exciting opportunity to make an impact within a forward-thinking SaaS business!

Key Responsibilities:

1. Contract Operations & Legal Workflow Ownership

• Own the day-to-day operation of Legal workflows , including customer, partner, and vendor contracts.
• Manage agreements through their full operational lifecycle, including:
• Preparation using approved templates
• Internal coordination and routing
• Execution via e-signature tools (e.g., ZohoSign / DocuSign)
• Tracking status, renewals, expirations, and follow-ups
• Take over routine contract operations currently handled by Legal & Compliance , with clear escalation paths for non-standard or higher-risk matters.

2. Triage, SOP Execution & Escalation

• Serve as the first-line triage point for legal requests from internal teams.
• Assess requests against established SOPs, playbooks, and “safe-to-handle” frameworks.
• Independently handle standard agreements, template-based documents and pre-approved clause variations
• Identify and escalate matters requiring substantive legal review, negotiation or counterparty discussion, risk assessment, deviation from approved standards

3. Legal Request Workflow Management

• Own and maintain the legal request workflow , including: tracking incoming requests, managing prioritization and status, and coordinating timelines with internal stakeholders
• Act as a central coordination point between Legal and cross-functional teams to ensure requests do not stall due to missing information, unclear ownership, or lack of follow-up.
• Ensure escalations are well-prepared, clearly summarized, and efficiently handed off.

4. Administrative & Cross-Functional Legal Support

• Provide general administrative and operational support to the Legal function, including: deadline tracking and diarization, document organization and version control, maintaining trackers, logs, and shared folders
• Coordinate with Sales, Partnerships, CS, Ops, Finance, and HR on legal-related processes and timelines.
• Support compliance-related administration (e.g., collecting, organizing, and updating required documents) under Legal & Compliance oversight.

5. Process Discipline & Operational Consistency

• Execute Legal SOPs consistently and accurately.
• Flag recurring issues, inefficiencies, or workflow gaps for Legal & Compliance awareness.
• Ensure smooth and organized operational processes so Legal & Compliance can focus on substantive legal work rather than administrative clean-up

What We’re Looking For:

• Strong critical thinking and judgment
• Exceptional attention to detail
• Ability to manage multiple competing deadlines calmly
• Strong written communication and internal client-service mindset
• Comfort working with templates, SOPs, trackers, and defined processes
• 2+ years experience in one or more of:

-Legal assistant / Paralegal roles

-Contract administration

-Professional services environments (law, accounting, consulting, finance, etc.)

We believe that diversity is key to building high-performing teams, and creating an inclusive work environment is our priority. We are an equal opportunity employer and we welcome people of diverse backgrounds, perspectives, and skills. We will work with applicants to provide accommodations at any stage of the hiring process.

We look forward to hearing from you!