Bid Administrator

A proactive role supporting the Bid Manager and the wider Commercial Team with the efficient and effective administration of bid preparations, pre‑qualifications proposals, project presentations and contracting tasks.

Bid Administrator

Commercial Division

Bid Manager/Commercial Manager

January 2026

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• Tracking online procurement portals and notification of potential opportunities.
  
• Contribute to the development of the bid library and undertake periodic reviews to ensure that all content is up to date.
  
• Work closely with the internal bid, business development and divisional teams to assist in the co‑ordination, research and preparation of presentations and bidding information.
  
• Liaise with subject matter experts to provide accurate, relevant and prompt information.
  
• Co‑ordinate the design elements of the proposal and presentation.
  
• Proofread documentation to ensure compliance with bid instructions and internal procedures.
  
• Review documents and case studies and tailor them to meet the project requirements.
  
• Create industry and client presentations.
  
• Assist with the continuous development of efficient bid execution.
  
• Other general bid development and administrative duties.
  
• Maintain a strong link with internal clients, guaranteeing appropriate and responsive reaction to address any concerns.
  
• Ability to address unforeseen reactive demands.
  
• Any other duties as deemed necessary for the efficiency of the business.
  

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• Excellent communication skills, both written and verbal, with fluent English.
  
• Ability to read, analyse and present information in a clear and concise manner.
  
• Capable of prioritising tasks and managing multiple tasks simultaneously.
  
• Self‑motivated with ability to work on own initiative or as part of a team.
  
• Highly organised with the ability to meet strict deadlines.
  
• Strong attention to detail.
  
• Positive, professional and outgoing demeanour.
  
• Approachable with a pleasant disposition.
  

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• 2 years of administration experience in a commercial environment.
  
• Highly proficient in Microsoft Office Suite.
  
• Strong understanding of FM/Building (Mechanical & Electrical) services an advantage. xcfaprz
  
• Proven experience in a similar role.