Fixed-Term Collections Database AdministratorFine Arts Museums of San Francisco • United States
Fixed-Term Collections Database Administrator
Fine Arts Museums of San Francisco
- United States
- United States
Über
Under direction and collaboration with the Collections Information Manager, the Collection Database Administrator administers the museum's ecosystem of collection databases in The Museum System (TMS), TMS Collections and Conservation Studio, and supports the administration of the Digital Asset Management System (DAMS), Media Studio. This position plays a key role in ensuring the access and integrity of data in TMS, and works closely with the Collections Information Manager in the ongoing implementation of customization, data standards, reporting, and workflows. Ongoing primary responsibilities include managing securities, permissions, and database configuration, data integrity and schema development, data cleaning, providing museum-wide TMS support, training and assisting users, developing customized reports and forms, and maintaining/enforcing protocols and guidelines. This is a 2-year fixed-term position, May 2026 - May 2028. The application deadline is Wednesday, April 1, 2026, 9 PM PST. Typical Duties and Responsibilities: In consultation with the Collections Information Manager and in collaboration with other Collections Information and Digital Assets (CIDA) team members, manage the database architecture, including developing and refining data schemas and taxonomies to support cataloging, record keeping, and museum activities/workflows. Manage and configure security settings, permissions, and user accounts for TMS Collections, Conservation Studio, and Media Studio, working in consultation with supervisors and stakeholders to determine user security needs. Maintain and ensure the health and functionality of the collections ecosystem software, including managing system updates, monitoring remote server storage, SQL Server maintenance, and backups. Write, edit, design, and troubleshoot Crystal Reports and SSRS (SQL Server Reporting Services) reports. Configuring the TMS Ecosystem to support users and workflows, including custom dataviews and listviews. Work with the Collections Information Manager, stakeholders, and working groups on implementing logical data entry standards to support the growth of a sustainable collections information system; facilitate cross-departmental meetings and working groups as needed. In some cases, actually leading particular implementations. Identify and raise projects furthering the technical development and efficiency of the TMS Ecosystem, using formal project management to communicate progress and goals to leadership, and following ideas and projects through to completion. Maintain Attributes and thesaurus development and integrity. Act as primary liaison with Gallery Systems for user concerns; document and report system-wide issues and bugs, escalate support requests as needed. Write SQL scripts to make bulk changes to data; assist users with complex queries. Create and update manuals, guidelines, and documentation for system administrators, users, and data-entry personnel. Coordinate with colleagues to integrate workflows and configurations within the TMS Ecosystem. Assist with special projects as assigned. Minimum Qualifications: Education: Bachelor's degree from an accredited university, preferably in information science or the humanities; graduate work in information science or museum studies preferred. Work Experience: Minimum three years of TMS administration and experience with Crystal Reports, or equivalent combination of education, training, and experience. Previous experience in museum registration or collections management preferred. Technical Skills and Abilities: Strong knowledge of SQL as used in MS SQL Server, XML, and Crystal Reports. Excellent computer skills and demonstrative experience with relational database administration for museum collections management. Knowledge of data management standards and best practices, and collections management and registration best practices. Experience and proficiency with structured project management and its related software tools, including Asana, G Suite, and Microsoft Excel. Professional Skills and Abilities: Highest level of communication acumen, placing value on openness, transparency, and trust-building. Extremely high level of accuracy and attention to detail; commitment to efficiency and effectiveness of systems and schedules. Ability to work well under pressure with conflicting demands; thrives in a deadline-driven environment. Ability to efficiently and effectively work on a variety of projects concurrently, with attention to the goals and priorities of the department and the Museums. Ability to establish and maintain effective working relations with colleagues and volunteers, and effectively represent the Museum to outside professionals. Experience working in a distributed team, working remotely yet collaboratively as an independent contributor. Ability to make accurate arithmetic calculations. Comfortably sitting in front of a computer for extended periods of time. Additional: Schedule: This position is eligible for a hybrid work schedule. Hybrid schedules are a minimum of 4 days a week onsite, with the understanding that schedules may change based on operational needs. The workweek is Monday - Friday, 8 hours a day, 40 hours per week. This is a 2-year fixed-term position, May 2026 - May 2028. Compensation: This is a union position eligible for the Museums' benefits package, including medical, dental, and vision insurance and a generous time off package. There is a 7-step union pay scale for this position: Step 1 (starting rate) is $38.13 per hour, Step 7 (max rate) is $51.09. Generally, new employees start at the beginning of the pay scale. Application Deadline: Wednesday, April 1 at 9 PM PST. We plan to launch the interview process by mid-April. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources @ famsf.org. COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco. COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Comprising the de Young Museum in Golden Gate Park and the Legion of Honor in Lincoln Park, we are the largest public arts institution in the City of San Francisco and one of the largest art museums in the United States. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.
Sprachkenntnisse
- English
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