Associate Project Manager

Job Description

The Associate Project Manager (APM) works with the Community Development and Maintenance teams to manage small and medium-sized capital improvement projects across CHDC’s 27 buildings. The APM also supports all stages of development, including reviewing architectural plans, assisting with stakeholder engagement, helping with project finances, and supporting construction of CHDC’s affordable housing projects.  

This position is Domiciled.  An apartment in a CHDC-owned or -managed building is provided.

Responsibilities

· Project Management

o Provide project support to Community Development staff as needed, including conducting site visits, attending project meetings, and preparing research and analysis to guide decision making

o Assist in identifying the needs and priority level of capital projects, repairs, renovations, unit turnovers, and build-outs across CHDC’s portfolio.

o Work with the Compliance Manager and Property Management teams to identify and resolve housing code violations, HPD/ DOB issues, · and occupancy-related concerns

o Prepare project scopes of work, assist with developing RFPs, solicit bids, evaluate proposals, and coordinate contractor selection

o Coordinate activities among Property Management, Maintenance, and external contractors to ensure timely and efficient project execution

o Support Project Managers with Local Law compliance initiatives, including Local Law 11, energy benchmarking, façade inspections, and related regulatory requirements

· General Construction Projects

o Engage, coordinate, and assist with managing architects, engineers, consultants, and expeditors to support design, permitting, filing, and project close-out processes

o Monitor project schedules and budgets; track anticipated cost overruns and assist in managing the change order process from proposal through approval

o Conduct building inspections and prepare related reports, including punch lists, deficiency logs, and progress documentation

o Assist with materials procurement for internal construction and maintenance projects, ensuring compliance with budget, specifications, and procurement procedures

o Track progress of existing projects and maintain organized records for upcoming projects, including regulatory filings, permits, DOB/HPD submissions, and close-out packages.

o Produce monthly departmental reports summarizing project status, key milestones, risks, and upcoming needs

· Finance & Development Support

o Assist the Development and Finance teams with processing project payments, including reviewing invoices for accuracy, confirming supporting documentation, and preparing