Legal Assistant (m/f/d)

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Job Title: Legal Assistant (m/f/d)

Locations: Berlin – hybrid working model

Conditions: Full Time, Permanent Contract

About the Role:

As Legal Assistant at our Berlin office, you'll support our legal team with administrative and operational duties. If you're organised, precise, and thrive in a role where legal knowledge meets coordination finesse, this position offers an excellent opportunity to join a dynamic legal environment.

• Executive support: Calendar management for the VP Regional General Counsel (GC) Europe, Middle East & APAC
• Travel coordination: Booking business trips and handling expense reports for the VP GC and Legal Team Berlin
• Project administration: Support in project-related tasks including agenda creation, minute taking, and follow-up
• Document preparation: Drafting and formatting PowerPoint presentations, Excel spreadsheets; conducting research and analyzing data
• Invoicing coordination: Managing the legal invoicing workflow for the Berlin Legal Team in collaboration with Legal Operations (e.g. invoice verification, account assignment, and digital filing)
• Office and team support:
  • Managing team calendars and meetings
  • Ordering office supplies
  • Supporting conference registrations
  • Organizing team events
  • Coordinating onboarding for new team members
• Global collaboration: Working closely with legal assistants in London and New York, including providing holiday cover as needed
• Team support: Providing selective administrative assistance for the Berlin GCO team
• Year-end processes: Assisting with provision creation and annual financial statement preparation

• Proven experience as a legal assistant, team assistant, or executive assistant, ideally in a legal, corporate, or international environment
• Strong organisational and time-management skills with a high level of attention to detail
• Excellent communication skills in English (German is a plus) and strong interpersonal skills for building relationships with stakeholders.
• Professionalism, friendly demeanour, and discretion in handling confidential matters
• Strong organisational skills for multitasking, managing complex international travel itineraries, with attention to detail, emotional maturity, and empathy
• Proficiency in MS Office (PowerPoint, Word, Excel), Adobe Acrobat, and social media platforms
• Adaptability to fast-paced environments, ability to work under pressure, and a resourceful team player with a strong can-do attitude