Administrative Assistant
Irving Oil
- St. John's, Newfoundland and Labrador, Canada
- St. John's, Newfoundland and Labrador, Canada
Über
If you are interested in this exciting opportunity, please apply by March 11, 2026.
What We Offer
Work Environment - Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse and a café
Competitive Compensation – Including an annual bonus plan, pension plan and parking allowance
Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
Paid Vacation – Plus an annual option to purchase additional vacation, too
Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities and a donation matching program
Your Responsibilities
Manage daily calendar needs, including booking conference rooms and coordinating Microsoft Teams meetings, while monitoring recurring meeting constraints
Respond promptly to requests from the VP/GM, direct reports, and team members, ensuring follow‑up and completion of required actions
Facilitate weekly and monthly SP&T meeting setups, including team updates, planning sessions, financial reviews, and pricing meetings
Manage travel and training requests, tracking approvals and maintaining the team's travel/training spreadsheet
Process and maintain purchasing activities, including Oracle requisitions, legal POs, invoice receiving (Oracle & Inspyrus), and credit card statement support
Oversee administrative operations such as onboarding logistics, office supplies, PPE orders, copier issues, courier needs, and maintenance requests
Maintain team communications, distribution lists, vacation calendars, visitor coordination, and year‑end accrual submissions.
Support the team with maintaining accurate records as it relates to the overall budget.
Your Skills
Strong organizational and time‑management skills to coordinate recurring schedules, meetings, and multi‑frequency reporting
Proficiency with Office applications and enterprise systems including Microsoft Teams, SharePoint, Workday, Oracle, and Inspyrus
Ability to manage purchasing workflows, expense reconciliation, vendor coordination, and PO processes
Effective communication and stakeholder‑support skills to serve as the primary point of contact for the SP&T team and leadership
High attention to detail for document handling, financial tracking, reporting accuracy, and compliance with approval requirements
Your Experience
3-5 years of experience in an Administrative or related role
Post-secondary education in the field of business
Strong knowledge of MS office applications, particularly Excel and PowerPoint
Knowledge of Oracle, IQN and Inspyrus is considered an asset
Bilingualism is an asset: English and French
Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that's created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone's responsibility.
Job Requirements - Work Experience
Job Requirements - Education
Sprachkenntnisse
- English
Hinweis für Nutzer
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