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Über
I run multiple businesses:
• A multi-location gym brand
• An online fitness brand
• A consulting business helping gym owners and client-serving businesses grow
We are scaling and restructuring our backend.
I'm looking for a high-level Executive Assistant who can combine:
• Operational execution
• Marketing coordination
• Light BDM mindset
• Systems thinking
• Attention to detail
This is not a beginner VA role.
This is for someone who understands outcomes.
1. What Success Looks Like
2. You understand that as a consultant: Traffic → Database → Conversations → Clients → Retention → Revenue.
Everything we do supports that chain.
Your job is to make sure execution happens fast and clean.
Responsibilities
Operations
• Manage payroll
• Maintain KPI dashboards (weekly updates)
• Track metrics across social, ads and sales
• Maintain CRM systems (GoHighLevel)
• Build and update automations
• Support Kaizen consulting clients with CRM builds
Marketing & Growth Support
• Launch and manage Facebook ad campaigns (under direction)
• Coordinate creatives with editor
• Schedule content
• Upload YouTube videos
• Optimise landing pages inside CRM
• Track lead flow and booked calls
Light BDM & Client Support
• Help follow up leads if needed
• Support client onboarding systems
• Assist with database management
• Ensure no lead gets ignored
You don't need to be a closer.
But you must understand sales flow.
Skills Required
• Facebook Ads Manager
• GoHighLevel or similar CRM
• Dashboard management (Google Sheets / Notion)
• Payroll experience
• Video editing (CapCut / similar – basic level acceptable)
• Systems thinking
• High attention to detail
• Strong written English
Bonus:
• Experience supporting consultants
• Experience in fitness industry
• Experience with content-led businesses
Who This Is NOT For
• Task waiters
• People who need daily instructions
• People who disappear
• People who "sort of" understand ads
Who This Is For
• A proactive operator
• Someone who enjoys owning execution
• Someone who wants long-term growth
• Someone who can think commercially
Hours & Pay
• 30–40 hours per week
• Long-term position
• Competitive rate based on experience
We care about output more than hourly rate.
Application Instructions
Please answer:
1. Have you supported a consultant or personal brand before?
2. What CRM platforms have you used before?
3. What ad campaigns have you managed?
4. How would you improve a consultant's backend if leads were coming in but not converting?
5. What does "owning execution" mean to you?
Start your application with the word "Operator".
Contract duration of more than 6 months. with 40 hours per week.
Mandatory skills: Virtual Assistance, Facebook Ads Manager, HighLevel, Administrative Support, Communications
Sprachkenntnisse
- English
Hinweis für Nutzer
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