Finance Manager

Finance Manager

Reports to: Executive Director

Supervises: Finance Team

As a key member of the Administration Department, the Finance Manager implements the strategies provided by the Executive Director and acts to develop,  manage, evaluate and oversee all functions of the ICCS finance department. Key functions include regular and timely financial reports, directing day to day financial activity, supporting completion and transcription of ICCS payroll to accounting records, budget, and recommendations to the Executive Director.

1. Leads the Finance Team
   1. Hires, supervises, coaches, and evaluates finance team staff who report directly to them according to the defined hiring process;
   2. Finds and implements technologies that automate essential functions and create efficiencies and resiliency within the Finance Department, including the creation of related resources to train and equip employees to use the technologies;
   3. Ensures that all members of the finance team have the necessary resources, equipment and systems to communicate, collaborate, fulfill their duties, and contribute to team success;
   4. In order to facilitate complex, collaborative tasks, the Finance Manager oversees and delegates responsibilities and tasks within the team as required.
2. Works within the Administration Department
   1. Participates in regular Administration Department meetings and contributes in a collaborative way;
   2. Works well with all members of the Administration team and provides Finance-specific information, knowledge and data as needed to accomplish department and organization goals;
   3. Actively looks for opportunities to support the Administration Department and to work collaboratively with colleagues;
   4. Regularly engages in ICCS culture by participating and assisting with staff social events, ICCS fundraisers, staff development opportunities, ICCS training and more.
3. Performs All Essential Reporting
   1. Meets all the financial reporting required by the Board of Directors and the Executive Team;
   2. Provides clear and timely information and recommendations about the society's financial health to the Executive Director in standard financial reports;
   3. Develops and maintains timely and accurate financial statements and reports that are appropriate for the users and in accordance with the GAAP;
   4. Prepares all supporting information for the annual external review and liaise with the society's independent accountant or auditor;
   5. Prepares annual charitable return in a timely manner, if the return is not carried out by the society auditor;
4. Ensures Essential Financial Tasks are Completed
   1. Completes, or oversees finance team staff to complete accurate billing, including government billing, and creates or provides all necessary systems, procedures, and training for staff to complete these tasks;
   2. Develops, implements and ensures compliance with internal financial accounting policy and procedures;
   3. Ensures that all statutory requirements of the organization are met including Charitable Status, Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax;
   4. Documents and maintains complete and accurate supporting information for all financial transactions;
   5. Maintains and complies with all required financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash;
   6. Ensure that reconciliation of bank accounts occurs in an accurate and timely manner;
   7. Oversees the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll;
   8. Processes the acquisition of capital assets and ensure that assets are properly recorded;
   9. Liaises with the Board Treasurer as directed by the Executive Director;

1. Payroll Back End and Reconciliation
   1. Follows established protocols to receive and review necessary information from the HR team and Reconciles payroll to the accounting system;
   2. Completes all other "back end" payroll adjustments as required;
   3. Works with the Administration Department to ensure that all tracking and reporting required to fulfill the Collective Agreement are carried out in a timely manner.
2. Budget Preparation
   1. Assists the Executive Director to establish guidelines for budget preparation;
   2. Prepares the annual budget in a timely and efficient manner;
   3. Assists the Administration Department with preparation of budgets for funding and grant applications as required;
   4. Produces budgets for various funding agencies and partners as required.
3. Project Management Accounting
   1. Maintains financial records for each project in a manner that facilitates management reports;
   2. Ensures that accurate and timely financial statements are prepared in accordance with contract agreements with funders;
   3. Provides accurate and timely reporting on the financial activity of individual projects.
4. Risk Management
   1. Participates with the Executive Director and Leadership Team to determine appropriate insurance coverage for the organization and its Directors;
   2. Maximizes income where possible and appropriate;
   3. Negotiates with the Bank for lines of credit or other financial services as required and appropriate;
   4. Analyzes the society's financial activity and estimates future patterns of income and expenditures to predict potential risks to cash flow and threats to investments and assets.
5. Finance Administration
   1. Assists in the administrative functions of the finance team including banking, file management and other tasks as needed;
   2. Oversees the management of all financial commitments;
   3. Monitors legislation relevant to financial management to ensure the society complies with all related laws, regulations, and reporting requirements.
6. Performs other related duties as required.

This position requires a high degree of leadership and confidentiality and is a non-union position. The Finance Manager leads the finance team with strong interpersonal and team building skills that encourage intrinsic motivation in team members.