Senior Procurement Specialist

Program:  Finance 

Status: Full Time

Hours: 36.25 hours/ week

Salary: $83,200.00 To $94, CAD) Annually. Starting salary is determined through qualifications, experience, and internal equity considerations.

Date Posted: February 23, 2026

Posting Close:  March 9, 2026

About Surrey Place

Surrey Place is a not-for-profit that serves people of all ages with developmental disabilities, autism spectrum disorder and visual impairments in the Toronto region and Northwestern Ontario. We offer integrated services and inclusive support in a safe and welcoming environment. Our approach is family-based, which centres the interests and care of our clients, families and caregivers by teaching them skills. We strive to ensure the greatest access to services and support our clients in navigating the health care system. Surrey Place helps people learn new skills, gain self-confidence and reach their full potential.  

Position Description

Reporting to the Manager, Procurement, the Senior Procurement Specialist serves as a trusted procurement advisor to Surrey Place business units while leading procurement activities for goods and services including information technology and consulting services. The Senior Procurement Specialist will also support the development, implementation, and monitoring of procurement policies and procedures in support of Surrey Place operational strategies.

Main Responsibilities

Procurement:

•       Lead end-to-end competitive procurement processes (RFPs, RFQs, RFIs, tenders) for medium to high complexity requirements, including drafting Statements of Work, Terms of Reference, evaluation criteria, leading evaluation committees, and preparing recommendation reports for management approval.

• Conduct supplier negotiations on pricing, contract terms, service level agreements, and deliverables to achieve optimal value and risk mitigation.

• Provide strategic procurement advice to management and staff on sourcing strategies, market analysis, risk assessment, and value optimization.

• Develop and implement procurement strategies based on marketplace needs and organizational goals.

• Manage electronic procurement platforms (MERX, Bonfire, Biddingo, or similar) including posting solicitations, managing addenda, and responding to supplier questions.

• Identify and implement opportunities for strategic sourcing, contract consolidation, and process improvements that drive efficiency and cost savings.

• Administer the procurement email account, providing timely procurement guidance to internal stakeholders.

• Maintain procurement tracking systems, vendor files, contract repositories, and documentation in accordance with record-keeping requirements.

Contract Management:    

• Negotiate and finalize contracts, amendments, extensions, and terminations in collaboration with the Manager, Procurement and/or legal counsel, ensuring appropriate risk allocation and compliance.

• Establish and maintain contract monitoring frameworks including performance tracking, deliverable verification, and vendor relationship management.

• Lead contract renewal processes including market analysis, renewal recommendations, and negotiation of improved terms.

• Manage contract disputes, performance issues, and vendor escalations in collaboration with program directors and the Manager, Procurement.

• Track key contract dates and provide regular contract management reporting to stakeholders.

Administrative Functions:

• Ensure procurement policies and procedures are followed with adequate documentation.

• Design, deliver, and improve procurement training for staff on policies, processes, and best practices.

• Report on key procurement metrics including spend analysis, cycle times, cost savings, compliance rates, and supplier performance.

• Support NetSuite ERP implementation including user training, process design, and system enhancements.

• Support continuous improvement of procurement processes, standards, and governance framework.

MINIMUM QUALIFICATIONS

• Bachelor's degree in business administration, Supply Chain Management, Commerce or related field.

• Professional designation such as SCMP or CPPO is considered an asset.

• years' progressive procurement experience working in Canadian public sector environments (Federal Government, Ontario Public Sector (/Provincial), Ontario Broader Public Sector (BPS), or municipal).

• Expert working knowledge of Ontario BPS/OPS Procurement Directive including thresholds, exemptions, competitive requirements, and reporting obligations.

• Strong working knowledge of trade agreements (CFTA, CETA, CPTPP, WTO-AGP) including thresholds, procurement methods, and ability to draft legally compliant procurement documentation.

• Demonstrated experience independently leading open competitive procurement processes (RFPs, RFQs, tenders) for RFx drafting through contract execution.

• Hands-on proficiency with public procurement platforms (MERX, Bonfire, Biddingo, Bids & Tenders, or similar).

• Experience working with ERP systems (SAP, Oracle, Microsoft Dynamics or similar) for procurement functions including purchase requisitions, purchase orders, vendor management, contract tracking. NetSuite is considered an asset.

• Strategic procurement capabilities including sourcing strategy development, spend analysis, risk assessment and mitigation, and continuous improvement of procurement processes and documentation.

• Proven track record drafting Statements of Work, Terms of Reference, and technical specifications for complex procurements.

• Knowledge and experience in procurement evaluation methodologies, developing evaluation criteria, leading evaluation committees, and facilitating consensus-based vendor selections.

• Contract negotiation experience with demonstrated track record of achieving cost savings, improved terms, and risk mitigation through service level agreements, amendments, and strategic vendor management.

• Demonstrated experience providing procurement training and policy interpretation to staff.

• Excellent written and oral communication skills with ability to draft professional procurement documents and present to senior management and diverse stakeholder groups.

• Proven ability to serve as a trusted procurement advisor, translating complex regulatory requirements into clear, practical guidance for non-procurement   stakeholders.

• Strong stakeholder management, relationship building, tact, and negotiation skills with demonstrated ability to manage competing stakeholder priorities.

• Advanced analytical skills for vendor evaluation, spend analysis, and market research.

• Sound independent judgment and decision-making within delegated procurement authority, with proven ability to work autonomously on complex   procurement files.

• Excellent attention to detail, organization and time management skills, with the ability to manage multiple concurrent procurements under competing deadlines.

• Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint and SharePoint).

• A satisfactory Police Records Check (Vulnerable Sector Screening).

• Fluency in French is considered an asset.

Surrey Place values the diverse and intersectional identities of its staff, clients and families and regards equity and neurodiversity as fundamental at all levels of our organization. We are seeking applicants who embrace our values of equity, diversity, inclusion and accessibility (EDIA). We encourage applications from candidates from equity seeking groups such as those from Indigenous, Black and from racialized communities, people with disabilities, women and 2SLGBTQ+.