Finance Clerk

CLOSING DATE: March 9, 2026 at Noon

POSITION SUMMARY

Reporting to the Finance Manager, the Finance Clerk supports the Finance Department by assisting with payroll processing, accounts payable, purchase orders, vendor management, data entry, reconciliations, and administrative duties. This role ensures accurate and timely financial operations that align with organizational policies, accounting standards, and The Society's commitment to cultural safety and Indigenous values.

As part of the organization, the Finance Clerk contributes to the collective Call to Action, supporting The Society's Strategic Directions of Infrastructure Alignment, Protection to Prevention, and community-centered practice.

OVERVIEW OF DUTIES & RESPONSIBILITIES

• Support day‑to‑day financial operations by assisting with payroll processing, accounts payable, purchase orders, vendor coordination, and routine finance administration.
• Maintain accurate financial records, filing systems, and documentation in alignment with Finance Policy, internal controls, and FOIPPA and SCFSS policy requirements.
• Prepare, verify, and process invoices, credit card statements, timesheets, and purchase orders, ensuring accuracy, appropriate approvals, and policy compliance.
• Support bi‑weekly payroll by collecting, reviewing, and entering payroll data; maintaining leave balances; and responding to employee payroll inquiries with professionalism and confidentiality.
• Conduct basic reconciliations, resolve documentation discrepancies, and support monthly, quarterly, and annual finance reporting, including audit preparation.
• Liaise respectfully with vendors to confirm orders, resolve discrepancies, and maintain accurate vendor accounts, ensuring timely processing of payments.
• Contribute to cultural safety by practicing nłeʔkepmx and syilx values, engaging in cultural learning, and applying trauma‑informed approaches in all interactions.
• Participate in community events, staff gatherings, and cultural activities to promote The Society's mission and strengthen community relationships.
• Support business operations by maintaining organized records, updating internal finance and payroll systems, monitoring compliance requirements, and preparing operational summaries as requested.
• Ensure confidentiality, data security, and safe administrative practices in alignment with OH&S, Finance Policy, and organizational procedures.
• Participate in team meetings, department planning, staff training, and organizational initiatives; support onboarding and mentorship of new staff when requested.
• Assist in preparing monthly, quarterly, and annual statistics and departmental reporting
• Maintain and strengthen professional competencies through ongoing training, development, and completion of an annual Personal Development Plan and Individual Work Plan aligned with The Society's Strategic Directions.

JOB REQUIREMENTS

• Experience working with Indigenous communities and a strong understanding of nłeʔkepmx and syilx cultural values, protocols, and traditional approaches
• Strong administrative and organizational skills, including experience coordinating office operations, managing documentation, and maintaining efficient filing systems
• Proficiency in Microsoft Office and comfort using Xyntax or similar payroll/accounting systems with the ability to learn new platforms quickly
• Clear Criminal Record check and Ministry of Children and Family Development Prior Contact Check required before commencement of employment.
• Valid Class 5 BC driver's license without restrictions.

EDUCATION & EXPERIENCE

• Grade 12 diploma or equivalent
• Completion of Canadian Payroll Association Certification or related education considered an asset
• Minimum 2–3 years of experience in finance and payroll administration considered an asset
• Knowledge of provincial employment legislation and benefit plans.
• Demonstrated knowledge of, or willingness to learn, nłeʔkepmx and syilx traditional values, cultural practices, and protocols, and the ability to integrate them into professional and personal practice is considered an asset.

MINIMUM REQUIRED COMPETENCIES

• Indigenous Knowledge: applied knowledge nłeʔkepmx and syilx culture and language; sensitivity to the historical and systemic impacts on Indigenous families and communities from intergenerational trauma.
• Critical Thinking: analytical, methodical, fact-based decision-making, with a capacity for creative problem solving, and considering diverse perspectives.
• Collaboration and Teamwork: respectful communication and collaboration with our member communities, service partners, external facilitators, and internal teams; centering community-defined needs and strengthening local capacity
• Communication: facilitation and presentation skills, professional business writing, and ability to communicate clearly and confidently with diverse audiences.
• Motivation: self-motivated, capable of effectively motivating others and, high productivity
• Time Management: highly organized, ability to prioritize tasks, manage deadlines, delegate responsibilities and coordinate multiple tasks to achieve goals.
• Conflict Resolution: anticipates, diffuses, and resolves conflicts while fostering a positive work environment.

Location

Merrit, British Columbia

Department

Infrastructure Alignment

Employment Type

Full-Time

Minimum Experience

Mid-level

Compensation

$33.28 – $37.65 | Starting wage commensurate with experience