Legal Assistant

4 days a week in office - Ottawa Office

Norton Rose Fulbright Canada LLP is currently seeking a highly organized and detail-orientated Legal Assistant to work in the Ottawa Office. This position will appeal to candidates who enjoy a busy and challenging position in an office with a great culture. The primary responsibilities of the position are outlined below:

• Prepare, format, revise, proofread, serve and file court documents in accordance with the Ontario Rules of Civil Procedure.
• Prepare and submit expense reports, docket entries, and accounts.
• Manage and coordinate client meetings, conference calls, hearings, arbitrations, etc.
• Maintain lawyers' calendar, including coordinating travel arrangements and tracking deadlines.
• Provide general administrative assistance, such as responding to client inquiries, receiving incoming mail and maintaining client file lists.
• Draft and revise correspondence for review.
• Maintain electronic and physical files, including opening and closing files and keeping files up to date.
• Perform related duties as assigned and assist others as required.

​What you bring to the role:

• Minimum of seven years of experience in a Legal Assistant position in either Litigation or Employment and Labour Law.
• Knowledge of the Rules of Civil Procedure.
• Diploma from a Legal Assistant, Law Clerk or Paralegal program would be considered an asset.
• Must be able to prioritize, meet deadlines and adapt to frequently and rapidly changing priorities.
• Strong organizational skills and the ability to take initiative and work independently.
• Strong written and verbal communication skills in English; proficiency in French would be considered an asset.
• Proficiency with Windows and Microsoft 365 and document management systems.
• Excellent attention to detail and proofreading skills.
• Experience with styles and document formatting.
• Excellent interpersonal skills and the ability to communicate effectively with clients.
• Ability to take initiative when appropriate.

Why join our team:

• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships
• Training and development programs based on your interests and needs 

The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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Please note that this job posting is being advertised to fill an existing vacancy.