Fueling Administrative Assistant

The members of the Inland Group of Companies (IDS, Inland Technologies and Quantem Aviation Services) are highly experienced in aircraft de-icing, environmental management, aircraft fueling, ground handling and pretty much any other aviation support service you can think of. We operate at over 50 airports in three countries.

Our employees receive the following, based on eligibility requirements:

• Insurance - health, dental, life, AD&D and LTD

• Pension plan with employer match

• Employee Assistance Program

• Employee discounts

• Competitive wages (starting at $21 an hour, rate will be determined based on experience)

• Advancement opportunities

• On the job training

• $300 referral bonuses - unlimited

• DailyPay

Position Overview:

The Fueling Administrative Assistant will provide a range of administrative support to the Inland Group of Companies managers and supervisors with a high degree of professionalism, organization, time management, and confidentiality.

Schedule type: Full-Time Permanent

Scheduled shift days: Friday, Saturday, Sunday & Monday

Essential Duties and Responsibilities (Including but not limited to):

• Answer phone calls, take messages, and field/respond to all routine and non-routine questions;

• Daily reconciliation of fueling loads

• Fuel inventory monitoring

• Scheduling tanker truck deliveries

• Organize uniform program for the station by providing employees with uniform order forms and forwarding orders to Corporate or when applicable ordering on-line;

• Maintaining email, phone and text communications with airlines and fuel inventory controls

Required Skills and Experience:

• Must be at least 18 years old;

• Must have adequate knowledge of Microsoft 365 suite of programs;

• Excellent verbal and written communication skills with the ability to communicate with all departments within the company, including operations, maintenance, human resources, payroll, accounting, etc;

• Ability to maintain accuracy and meet deadlines; must be detail-oriented and organized with the ability to prioritize; and attend/participate in meetings presenting a team player approach;

• Strong customer service orientation to include increasing customer satisfaction, meeting customer expectations, solving customer problems, soliciting opinions and ideas from customers and responding effectively to the internal customer;

• Must maintain high level of interpersonal skills to handle sensitive and confidential situations;

• Position continually requires demonstrated discretion, tact and diplomacy;

• Work requires continual attention-to-detail in composing, typing and proofing materials, establishing priorities and meeting deadlines;

• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Work Environment:

• Indoor office environment with the potential of remaining seated for extended periods of time;

• Continuous use of a computer, keyboard, and mouse.

Physical Demands:

• Position may require the ability to carry, push, pull, and lift up to 25 pounds;

• Must operate office equipment as needed.