Administrative Assistant/Office SupportRicoh USA, Inc. • Vancouver, British Columbia, Canada
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Administrative Assistant/Office Support
Ricoh USA, Inc.
- Vancouver, British Columbia, Canada
- Vancouver, British Columbia, Canada
Über
MS Administrative Asst/Office Support
The MS Administrative Assistant is responsible for providing exceptional support and service related to clerical and administrative duties through all mediums including correspondence, meetings, company activities, manuals and newsletters etc.
Responsibilities
Creates proofs, revises and edits written material as required;
Handles internal and external correspondence;
Makes travel arrangements;
Creates and maintains departmental filing system;
Answers telephone lines;
Updates calendars;
Uses and coordinates maintenance for local office equipment;
Coordinates logistics for meetings, net meetings and conference calls: location, communications, resources, etc.;
Maintains department logs, reports, and/or data entry for functional databases;
Cross-trains and learns other responsibilities within the team and provides assistance as needed;
Builds professional relationships with customers and other teams;
May provide reception coverage or assist with reception coverage, as required;
May coordinate with Finance for resolution of budget variances and/or expense application;
Other duties as assigned by manager.
Provide administrative support including but not limited to: updating budgets, PO submissions & invoice tracking
Purchasing and supply management
Corporate Phone Management including new hire phone order but not limited to
Stationery Management Services including the ordering of copier supplies
Reserve boardrooms for meetings upon request
Maintain general tidiness and supplies within boardrooms
Coordinate catering orders
Set-up boardrooms as required with catering and beverages
Manage kitchen duties
Prepare coffee and maintain the coffee area
Manage Snack Program
Order through pre-approved vendors
Monitor inventory using spreadsheets
Stock and ensure stock is rotated properly
Assist with research, organization, coordination and execution of all company events
Collaborate with other teams (e.g. SRCA People Team) for site support as needed
Support (or possibly own) day of set-up and execution of events, meetings, conferences, and workshops, including but not limited to creating and distributing event plans
Act as main point of contact for any event support or escalation requirements, as needed
Document and distribute post-event summaries, surveys, post-mortems including the collection and analysis of data and feedback
Own internal communications for events, when appropriate
Able to speak Korean is an asset
Qualifications
Post Secondary Education or equivalent
Minimum of 2 years related experience
Position works 7.5-hour days 8:00am-4:30pm with 60-minute lunch (35 hour work week)
Position to work in the office 4 days/week, and may work from home 1 day/week
Skills
Excellent interpersonal skills
Strong self-motivation to drive results
Excellent communication skills both verbal and written
Intermediate knowledge of Microsoft Office applications
Prioritize and time management skills
About Us
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest In Yourself
At Ricoh, you can:
Select the medical, dental, life, and disability insurance coverage that fits your needs.
Contribute to your financial security with Ricoh Canada's Retirement plan, with company matching contributions.
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually.
Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.
Sprachkenntnisse
- English
Hinweis für Nutzer
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