Coordinator, Academic Scheduling

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The SFU Scheduling team oversees the scheduling of SFU's undergraduate and graduate credit courses. It is a service-driven department, providing support to academic departments in the creation of class schedules in goSFU and allocating general teaching space as dictated by university policy.

About the Role

The Coordinator, Academic Scheduling supports the Associate Director, Academic Scheduling, with the day-to-day management and efficient operation of the Schedules unit. The role configures system setup tables, negotiates room and time moves with departments to optimize scheduling, and develops and maintains training resources for scheduling staff. The role participates in planning key deadlines for timetable and exam schedule production, conducts user acceptance testing, and investigates scheduling software issues in collaboration with Information Technology Services. The role collects data, and designs and produces reports to optimize space utilization. The role provides training to departmental administrative personnel, creates communication plans for schedule deadlines and procedures, and supports the recruitment and supervision of temporary student staff during exam periods. By ensuring accurate scheduling processes and effective communication with academic departments, the role contributes to the smooth functioning of the University's academic scheduling operations.

Full Job Description 

Qualifications

Bachelor's degree in Business Administration or a relevant discipline and three years of related experience, which includes experience with space management and online scheduling applications, or an equivalent combination of education, training and experience.

• Good knowledge of university policies and procedures.
• Excellent planning, time management, decision-making, organizational, interpersonal, analytical reasoning, conflict resolution, and problem-solving skills.
• Excellent communication skills (oral and written), interpersonal, conflict resolution, organizational, research, problem-solving, and presentation skills.
• Ability to analyze and to resolve problems quickly, efficiently, and collaboratively.
• Proficiency using academic scheduling software, Student Information Management Systems, Tableau. 

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Administrative & Professional Staff Association (APSA):

• An additional 7% pay in lieu of benefits & 8% vacation pay
• Employer paid extended health & dental plans
• Professional development funds (minimum contract period of 1 year)
• Hybrid-work program for eligible positions

Additional Information

The assignment end date is August 31, 2027.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact