Part-Time Executive Admin Assistant

FreelanceJobs

Canada

Canada

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Über

We are seeking a detail-oriented and organized Executive Admin Assistant for a part-time role (10 hours/week) to support our growing team. The ideal candidate will have excellent communication skills and be fluent in English. Responsibilities include scheduling meetings, managing emails, and assisting with various administrative tasks. This is a long-term position with opportunities for growth within our company. If you are proactive and ready to contribute to a dynamic work environment, we want to hear from you
Overview
We are a business education company serving small business owners in the apparel-decoration and embroidery industries. We operate inside structured systems and value calm, organized execution.
We are hiring a part-time administrative assistant to manage recurring operational tasks, email responses, light content formatting, and CRM/platform updates.
This is a long-term role with room to grow for the right person.
Hours & Pay
5-10 hours per week to start
Overseas applicants welcome
Must be available for one weekly Zoom call at 10AM EST
Responsibilities:
Inbox & Inquiry Management
Respond to inquiry emails using provided templates
Customize responses while maintaining tone
Route and tag emails correctly
Flag important messages
Platform & Admin Support:
Update Airtable records
Manage CRM tagging and contact entry
Format Google Docs
Organize Google Drive files
Perform structured data entry
Duplicate recurring tasks
Make light Canva template edits
Upload and schedule social media posts
Basic Social Media Execution:
Format posts using provided frameworks
Adjust captions lightly
Schedule posts according to calendar
You will not create strategy. You will execute inside existing systems.
Required Skills:
Fully fluent written English
Professional email writing ability
Strong attention to detail
Comfortable with repetitive tasks
Experience with:
Airtable
CRM systems
Google Workspace
Canva
Social media scheduling tools
To Apply, include the following in your proposal:
Confirm you can attend a weekly Zoom call at 10AM EST
Describe your experience with Airtable and CRM systems
Provide a short sample response to this inquiry email:
"Hi, I'm interested in learning more about your membership program.
Can you send details and pricing?"
Begin your proposal with the word "Organized" so we know you read the full post.
Applications that do not follow instructions will not be considered.
Contract duration of more than 6 months. with 40 hours per week.
Mandatory skills: Virtual Assistance, Email Communication, Communications, Administrative Support, Data Entry, Personal Administration, Airtable, CRM Software, Social Media Scheduling, Canva, Google Workspace

Canada

Sprachkenntnisse

English

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