Event Planner

Experience Aviva

Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.

The Opportunity

Aviva Canada's Events team is responsible for planning and executing corporate events, conferences and meetings to deliver meaningful experiences (live and virtual) that align with Aviva Canada's business objectives

We are seeking a detail-oriented and dynamic Event Planner to lead the strategic planning, execution and performance management of a wide portfolio of events. The successful candidate will report to the Head of Corporate Events, and will provide expert guidance on venue selection, budgeting, and logistical planning to ensure seamless event execution. The ideal candidate will excel at handling multiple projects simultaneously and delivering high-quality events that align with organizational goals.
 

What you'll do

Event Planning & Strategy:

• Develop event concepts, themes and agendas based on business objectives

• Collaborate with stakeholders to understand goals, budgets and desired outcomes; recommend improvements, suggest new ideas

Logistics Management:

• Coordinate venue selection, catering, AV equipment and other required services

• Manage event technologies, including registration and mobile apps

• Manage event timelines, production schedules and supplier relationships

• Ensure compliance with safety and accessibility standards

Budget Management:

• Create and manage event budgets, ensuring cost efficiency

• Track expenses, negotiate vendor contracts, and manage invoices

Marketing & Communications:

• Partner with the business/Marketing to develop promotional materials, invitations and event communications

On-Site Execution:

• Oversee event setup, registration and overall flow

• Manage staff, volunteers, and vendors to ensure smooth delivery

• Issues management

• Flexibility for occasional evening / weekend work and extended hours

Post-Event Evaluation

• Gather feedback, analyze outcomes, and provide recommendations for future improvements

• Maintain detailed records of event performance and attendee engagement

What you'll bring

• Bachelors' degree in event management/hospitality, marketing, communications

• Minimum 3 - 5 years in event planning, project management or related roles

• Strong organizational skills with the ability to manage multiple priorities

• Excellent communications and interpersonal skills

• Proficiency in event management software and digital communication tools

• Demonstrates an understanding of AI technologies relevant to the role, with a clear commitment to developing deep expertise and staying current with emerging trends

• Ability to remain calm under pressure and resolve issues effectively

• A proactive individual who thrives in a fast-paced environment and is committed to delivering exceptional event experiences

• Familiarity with budgeting, contract negotiation, and vendor management

• Project Management

• Creativity and Problem Solving

• Attention to detail

• Time Management

• Ability to travel up to 10% of the time

What you'll get

• The salary band for this position ranges from $60,000 to $70,000. Please note that individual salary is determined by factors such as job-related knowledge, skills and experience, as well as internal equity

• Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities

• Outstanding Career Development opportunities

• We'll support your professional development education

• Competitive vacation package with the option to purchase 5 extra days off per year

• Employee driven programs focused on gender, LGBTQ+, origins, diversity and inclusion

• Corporate wellness programs to support our employees' physical and mental health

• Hybrid flexible work model

This job advertisement is for an existing vacancy which has been posted both internally & externally.

Aviva Canada may use AI (Artificial Intelligence) tools to assist us throughout the recruitment process to screen, assess or select applicants for a position.

Aviva Canada welcomes applications from all qualified individuals and has a process in place to provide accommodations for persons with disabilities at all stages of the hiring process and during employment. If you require an accommodation during the interview or hiring process, please contact your Aviva Talent Acquisition Partner so that an appropriate accommodation can be arranged.

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