Governance and Advancement Coordinator

There is potential inside all of us – we all have it in us
to shine.

Every charity exists to help solve a problem – our charity
exists to help solve many problems, from childcare shortages, social isolation,
mental health issues, access to wellness, and more. Today, our network is
spread across 100+ program locations in HRM and the province, meeting the most
urgent needs of our communities in mental health supports, accessible
childcare, supporting an increasing immigrant population, safe spaces for youth
to grow and lead, helping to navigate a precarious labour market, delivering
wellness programming for all, and creating community for isolated older adults.

We give people the tools, encouragement, and safe space to
discover their inner strength. When they know someone's in their corner, with
unconditional support, they realize they can do more than they thought
possible. It's your support, expertise, and guidance that helps people ignite
their full potential and shape our neighbourhoods into vibrant and healthy
communities.

With us at their side, they can Shine On.

As part of your total compensation:

• Receive a complimentary YMCA membership to our Health
& Fitness facilities

• Access to Y at Home, where you can participate in fitness
programs from your own home

• 3 weeks' Vacation entitlement and paid wellness days

• Comprehensive benefits and pension, wellbeing, and
counselling services

Position Summary

The Governance and Advancement Coordinator is a full-time
role providing high-level administrative and operational support to both the
Office of the CEO and the Advancement Office at the YMCA of Greater
Halifax/Dartmouth. This position plays a critical role in ensuring strong
governance practices, coordinated executive operations, and effective
philanthropic administration that advance the YMCA's charitable purpose.

Acting as a trusted organizational partner, this position
supports Board governance, executive priorities, donor systems, and fundraising
operations with a high degree of professionalism, discretion, and attention to
detail. The role requires sound judgment, exceptional organization skills, and
the ability to anticipate needs in a dynamic environment.

Working closely with the CEO, Chief Development
Officer/Advancement leadership, and Board Chair, this position helps strengthen
organizational effectiveness by ensuring seamless communication, efficient
processes, and consistent stewardship of volunteers and donors.

Key Responsibilities

· Coordinate Board and Advisory Volunteer committee meeting
logistics, including scheduling, agendas, minute-taking, and distribution of
materials.

· Serve as community liaison on behalf of executive
leadership and Board, responding to inquiries in person, over the phone, and/or
in writing in a timely and professional manner.

· Maintain governance records, including Bylaws, Board
policies, Terms of Reference, and Director files.

· Support donors and volunteer stewardship including
prospecting activities to increase engagement and retention.

· Serve as primary administrator for donation processing,
receipting, donor mail functions, and donation reconciliation

· Responsible for maintaining and updating the donor
database, data accuracy, and supporting all aspects of gift processing and
donor correspondence.

· Coordinate and support events such as the Annual General
Meeting, and fundraising initiatives across YMCA areas and oversee volunteer
efforts to advance the YMCA's charitable purpose.

Requirements

· Post-secondary education in business administration,
public administration, nonprofit management, communications, or a related
discipline, or an equivalent combination of education and experience

· Minimum 3–5 years of progressive administrative
experience, preferably supporting senior leadership, governance functions, or
advancement activities within a complex organization

· Demonstrated experience working with a Board of Directors,
senior executives, or volunteer leadership, with an understanding of governance
practices and confidentiality requirements

· Experience supporting fundraising operations, donor
systems, or charitable administration is considered a strong asset

· Proven ability to manage multiple priorities, anticipate
needs, and operate with a high degree of independence and sound judgment

· Strong project coordination skills with the ability to
manage timelines, logistics, and cross-functional collaboration
Skills and Competencies

· Advanced writing and editing abilities, including
preparation of governance materials, briefing notes, and formal correspondence

· Exceptional organizational and prioritization skills with meticulous attention to detail. 

· Strong technological proficiency, including donor
databases/CRMs, Microsoft Office Suite, and digital collaboration tools

· Demonstrated discretion and integrity when handling
sensitive and confidential information

· Self-directed, resourceful, and solutions-oriented with
the ability to anticipate challenges before they arise

· Familiarity with charitable activities and governance in
the Canadian context (e.g., CRA regulations, corporate filings, AGM procedures)
an asset

· Experience supporting Diversity, Equity, Inclusion and
Reconciliation efforts at the governance level an asset

· Excellent communication skills, both verbal and written,
with professionalism and discretion.

To Apply:

Please apply online at  

Please note that all successful candidates are required to
provide:

· Criminal Record Check, Vulnerable Sector Check, and/or
Child Abuse Registry Check (less than 6 months old), if 18 years of age or
older

· Attend Child Safeguarding Training upon hire

Please note, Background checks are reviewed on an individual
basis – offenses, if any, are based on role and Child Safeguarding
requirements, and may not eliminate candidates from employment at our YMCA.

At the YMCA, we are committed to fostering a diverse,
inclusive, and equitable workplace where every team member feels valued,
respected, and empowered to bring their full, authentic selves to work. We
believe that a variety of perspectives, backgrounds, and experiences enrich our
organization, enabling us to better serve our community and achieve our
mission. As an equal opportunity employer, we welcome applications from
individuals of all backgrounds, including Black, Indigenous, People of Colour,
racially diverse, 2SLGBTQIA+ individuals, gender-diverse people, people with
diverse abilities, members of ethnic minorities and faith groups, foreign-born
residents, and veterans to apply.

If you require accommodation during the hiring process,
please inform us in advance to arrange reasonable and appropriate
accommodation.