HR Assistant

1145 Squires Beach Road

Pickering, Ontario L1W 3T9

Job Description: HR Assistant

ETI Form No KSS-ETI-HR -JD000

Revision: 01

Job Title: HR Assistant

Department: Human Resources

Reporting to Manager, Human Resources

Date Issued February 11, 2026

Revised Date Mm/dd/yyyy

Who We Are

As a world-class manufacturer of innovative process equipment for water treatment and

chemicals purification and recovery, Eco-Tec, A Kovalus Separation Solutions Company is a

trusted source for systems incorporating advanced proprietary ion exchange and other

innovative separations technologies for liquids and gases. Eco-Tec, A Kovalus Separation

Solutions Company is delivering value to its customers by reducing environmental

footprint, stabilizing product quality, increasing productivity, and reducing operational

costs.

At Kovalus, employees are empowered to do what they do best to make life better.

Your Job

Eco-Tec, A Kovalus Separation Solutions Company, is looking for an HR Assistant – 6

months temporary for 8 hours a week in our Pickering, ON location. We are seeking a

motivated and detail-oriented HR Assistant who would like to return into workforce, part(1)time, or as a student to support our HR Manager in various HR projects and daily activities.

This temporary offers an excellent opportunity to gain hands-on experience in global HR

policies and processes and the complete gamut of HR.

Support the HR Manager for Canada and the APAC Region.

What You Will Do (Job Responsibilities)

1. Employee Records & HR Administration

• Maintain employee files (contracts, amendments, NDAs, policy

acknowledgements)

• Update HRIS / spreadsheets with:

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o New hires, terminations, job changes

o Reporting lines and employee details

• Maintain org charts

2. Onboarding & Offboarding Support

• Prepare onboarding checklists

• Coordinate documentation (offer letters, welcome packs)

• Schedule orientation sessions

• Collect offboarding documents and checklists

• Coordinate exit interview scheduling

3. Policy & Documentation Support

• Format and update HR policies

• Maintain version control and audit logs

• Prepare draft communications if required.

• Track employee policy acknowledgements

4. Recruitment Coordination

• Schedule interviews

• Coordinate candidate communication

• Maintain recruitment trackers

• Post approved job ads

• Updating and reviewing job descriptions.

5. Special Projects

• Support HR Manager in any special projects

• HR initiatives to improve company culture

• Assist in organizing employee engagement activities and events.

• All other duties as assigned.

Who You Are (Basic Qualifications)

• Education

o Currently pursuing or recently completed a bachelor's degree in human

resources, Business Administration, or a related field.

o Strong interest in Human Resources and willingness to learn.

• Experience

o 1 to 3 years of experience in the HR domain would be an asset.

• Skills

o Excellent verbal and written communication skills.

o Strong organizational skills with attention to detail.

o Ability to handle sensitive and confidential information.

o Team player with a proactive attitude.

• Software Knowledge

o Proficiency in MS Office (Word, Excel, PowerPoint).

o ADP WFN, ADP Celergo, Payworks.

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What we offer

• Hands-on experience in HR projects and daily activities.

• Mentorship and guidance from experienced HR professionals.

• A dynamic and inclusive work environment.

• Opportunity to develop HR skills and knowledge.

• Value driven culture.

At Kovalus companies, we are entrepreneurs. This means we openly challenge the status

quo, find new ways to create value and get rewarded for our individual contributions. Any

compensation range provided for a role is an estimate determined by available market

data. The actual amount may be higher or lower than the range provided considering

each candidate's knowledge, skills, abilities, and geographic location.

Eco-Tec is committed to creating an inclusive culture across the organization by

preventing and removing barrier for persons with disabilities. If you require an

accommodation during the recruitment process, please let us know.