Office Services Administrator

About Citco:

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1.8 trillion in assets under administration (AuA), we deliver end-to-end solutions and exceptional service to meet our clients' needs.

For more information about Citco, please visit

About the Team & Business Line:

We're a family-owned business, not a faceless corporation. This personal approach informs every aspect of our customer service, where we develop long-lasting relationships with our clients. But we don't stop there: we also build these same bonds among our own teams, too. Here, we've created a community where colleagues support one another and different departments help others succeed. And here, we've cultivated a culture where employees care about our company values and live them in their work. At Citco, this people-centric philosophy is the core of who we are—and it shines through in everything we do, every day.

Your Role: 

1. Housekeeping routine tasks include (but not limited to): 
2. Unload/Load dishwashers
3. Rinse coffee machines
4. Refill coffee beans when low
5. Collect beer bottles into original boxes 
6. Dispose staff food (with containers from previous day) from fridges 
7. Check kitchen supplies and stock where required 
8. Load fridges with beverages 
9. Clean counters, tables and sinks, appliances (microwaves, toasters, fridges)
10. Remove calcium from beverage dispensers 
11. Flatten cardboard boxes into recycle bins or freight room 
12. Stock sanitizer wipes, hand sanitizer, paper towels at various stations.
13. Stock washrooms with feminine hygiene supplies.
14. Clear or push down waste bins when necessary.
15. Clean and organize all boardrooms and meeting rooms on each floor (note building cleaning contractors only collect garbage and vacuum, and they also maintain the entire washrooms).
16. Wipe portable and fixed whiteboards weekly.
17. Open blinds for nearby plants.
18. Count and record shred bin levels monthly. 
19. Clean select managers' offices and stock fridge.
20. Count, order, receive and put away physical inventory and supplies for kitchens. 
21. Receive, distribute and cleanup for various catered events such as Monthly Breakfast and Birthdays, Client and Internal Meetings.
22. Be aware of the building's waste program.  Sort/place waste into the proper organic, recyclable, cardboard or waste container.
23. Perform other duties as assigned.

About You:

• Good written and oral communication skills
• Strong attention to detail
• Strong organizational and interpersonal skills
• Ability to multi-task
• Must be able to complete tasks with efficiency and quality
• A customer service oriented attitude
• Ability to lift up to 35lbs
• Computer skills an asset
• High School diploma an asset.

Salary Range: CAD 45,000 - CAD 55,000

- This position is for an existing vacancy.    

Our Benefits

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.