Administrative Assistant

About Us

At Canoco Energy Services, we're committed to delivering successful projects, from turnarounds and asset management to complex construction work in the energy sector. With safety, quality, and our 'we care' culture at the core of everything we do, we provide customized solutions that drive real results for our clients. Join a team where your expertise is valued, collaboration is second nature, and integrity and excellence are our everyday standards.

Position Summary

We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This role will play a key part in employee onboarding, front desk reception, and providing general administrative support as required. The ideal candidate is organized, professional, and comfortable handling multiple priorities in a fast-paced environment.

Key Responsibilities

• Support employee onboarding, including document collection, orientation scheduling, and system setup
• Act as front-line reception, greeting visitors and responding to phone calls and emails
• Maintain accurate employee and personnel records
• Assist with data entry, filing, scanning, and document management
  
• Provide administrative support to HR, management, and project teams as required
  
• Ensure confidentiality and accuracy when handling sensitive information

Qualifications

• Previous experience in an administrative or office support role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple tasks and meet deadlines
• Professional demeanor with strong attention to detail

Preferred Assets

• Experience with employee onboarding or HR administration
• Experience in construction, industrial, or project-based environments
  
• Basic knowledge of employment documentation and compliance requirements

Work Environment

• Office-based role with regular interaction with staff and visitors
• Fast-paced environment with changing priorities
• Standard office hours, with flexibility as required

What We Offer

• Competitive compensation based on experience
• Supportive team environment
• Opportunity to gain experience in HR and project administration
• Potential for long-term employment based on performance and business needs

How to Apply:

Please submit your resume and a brief statement of interest.

Canoco is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants, regardless of race, color, religion, gender, sexual orientation, nationality, disability, or any other characteristics protected by law.