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Executive Assistant
Altea Healthcare
- Burnaby, British Columbia, Canada
- Burnaby, British Columbia, Canada
Über
Location: This role is fully onsite 5 days a week at our office in Burnaby, BC
Employment Type: Full-Time
Department: Corporate
Reports to: Leadership Team
Salary Range: $85,000 – $90,000 CAD
We are seeking a highly organized, proactive, and professional Executive Assistant & Office Coordinator to support senior leadership while ensuring the smooth day-to-day operations of our office.
This role combines high-level executive support with hands-on office management responsibilities. The ideal candidate is detail-oriented, resourceful, and confident managing multiple priorities in a fast-paced environment. You demonstrate sound judgment, exercise discretion, and respond effectively to changing demands while maintaining a high level of professionalism. You will serve as a trusted partner to leadership and play a key role in maintaining an efficient, well-organized workplace.
Key Responsibilities:
Executive Support
Provide high-level administrative support to senior leadership
Manage complex calendars, scheduling, and meeting coordination
Prepare correspondence, presentations, reports, and briefing materials
Coordinate executive travel arrangements and expense reporting
Act as a liaison between executives and internal and external stakeholders
Support leadership meetings, including agenda preparation and follow-ups
Anticipate needs and proactively resolve scheduling or operational conflicts
Office Administration
Order and maintain office supplies and equipment
Manage employee access cards, parking passes, and related tracking
Support general administrative tasks, filing, and document organization
Assist with meeting and event coordination
Kitchen Management
Oversee the organization and cleanliness of shared kitchen areas
Monitor and restock kitchen supplies (coffee, snacks, beverages, etc.)
Coordinate and order lunches or catering for executives and leadership meetings
Assist with special office events or staff gatherings as required
Qualifications & Skills
Minimum 2–3 years of experience as an Executive Assistant or Administrative Assistant
Proven experience supporting senior leaders or executives
Strong organizational and time-management skills with exceptional attention to detail
Professional communication skills (written and verbal)
Demonstrated ability to manage confidential information with discretion
Strong critical thinking and problem-solving abilities
Confident managing multiple priorities and shifting deadlines in a fast-paced environment
Proficiency with Microsoft Office or Google Workspace
This job description reflects the general duties and responsibilities of the role and may be amended or updated from time to time to reflect changing business requirements.
Why Join Us
Collaborative and professional work environment
Diverse responsibilities with exposure to executive support
Opportunity to play a key role in creating a positive office experience
Sprachkenntnisse
- English
Hinweis für Nutzer
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