Sr. Accounts Payable Coordinator

• Flexible health, dental, and vision benefits with HSA rollover.
• Employer-paid Life, AD&D, and Disability insurance.
• Attractive incentive bonus plans.
• 24/7 Employee & Family Assistance Program (EFAP).
• Wellness and mental health support programs.
• Exclusive discounts through Perkopolis and GoodLife Fitness.

The Senior Accounts Payable Coordinator, based in Calgary or Edmonton with a hybrid work arrangement, is responsible for the accurate, timely, and compliant processing of accounts payable for the Composite Technologies division. Reporting directly to the Accounts Payable Manager, this role is vital for maintaining strong relationships with vendors, protecting financial integrity, and supporting process improvements. Key functions include high-volume invoice processing, payment execution, reconciliation, and providing mentorship to AP team members, all while ensuring adherence to established policies, procedures, and financial controls.

• Process accounts payable invoices, employee expense reports, credit notes, and supporting documents to ensure timely payments.
• Review, match, organize, and verify invoices for accuracy, completeness, and required approvals.
• Resolve discrepancies between purchase orders and invoices before processing.
• Manually enter coding or match invoices to purchase orders as applicable.
• Review and upload employee expense reports using Concur.

• Prepare and execute weekly CAD/USD cheque runs.
• Print cheques, obtain necessary signatures, release payments, and complete Positive Pay bank transmissions.
• Set up and initiate CAD/USD wire, ACH, and EFT payments, ensuring alignment with cash forecasts and payment priorities.
• Arrange special handling payments, including rush or in-person pickups when required.

• Respond promptly and professionally to supplier and purchaser inquiries.
• Reconcile monthly vendor statements and resolve discrepancies.
• Process vendor setup and amendment requests, ensuring accurate documentation.

• Investigate and correct account discrepancies, preparing necessary adjustments.
• Analyze received-not-invoiced (RNI) items and resolve issues with missing, duplicate, or stale-dated cheques and invoices.
• Review duplicate payments and take corrective action.

• Review accounts payable invoices for accuracy.
• Mentor and coach AP team members regarding day-to-day operations and coding inquiries.
• Support month-end duties and propose ideas for process improvement and increased efficiency.
• Participate in internal and external audits and carry out assigned ad-hoc projects.

• Adhere to all health and safety responsibilities required for workers.
• Support employer initiatives to maintain a safe and compliant work environment.

• 3–5 years of accounts payable experience.
• High volume AP invoice processing from invoice through payment 
• Advanced payment processing experience
• Extensive knowledge and training in accounts payable processes and accounting practices.
• Experience leading or mentoring accounts payable teams is considered an asset.
• Knowledge of IFS ERP is an asset.

• Strong customer service and communication skills.
• High attention to detail and strong organizational skills to manage multiple tasks amid interruptions.
• Proficiency with computerized accounting systems, spreadsheets, and word processing tools.
• Ability to maintain confidentiality and ensure data integrity.
• Continuous visual and auditory focus required for high-volume data entry.
• Strong analytical skills for investigating accounts payable issues and ensuring accuracy.

Compensation: $50,000 - $65,000 CAD annually based on experience.

We are always looking to add great people to the Mattr family, people whose skills and goals match our mission and values. If you are looking for an opportunity to work in a dynamic team environment where integrity and passion drives operational excellence, Mattr is for you

Mattr is an equal opportunity employer.

Applications will be accepted until the position is filled. We thank all applicants for their interest, but only those selected for an interview will be contacted. 

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