Operations CoordinatorFaculty of Applied Sciences & Technology at Humber Polytechnic • Etobicoke, Ontario, Canada
Operations Coordinator
Faculty of Applied Sciences & Technology at Humber Polytechnic
- Etobicoke, Ontario, Canada
- Etobicoke, Ontario, Canada
Über
Description
Find Your Spot at Humber
At Humber, we are a vibrant, diverse community of professionals dedicated to providing an exceptional learning experience for our students. Through our strategic vision and exciting new brand Builders of Brilliance, we are co-constructing a new model of polytechnic education for Ontario, Canada, and the world. We are committed to ensuring Humber offers the right programs, with the most effective teaching and learning approaches, to prepare exceptional leaders for our industries and communities.
To achieve our vision, we take finding and developing the right talent very seriously. We offer a collegial, collaborative, inclusive environment in which each individual is supported to grow and bring their best each day.
If you are excited by the prospect of contributing to our vision for learning, if you would like to be part of building a new model of polytechnic education, of 'building brilliance', in one of Canada's preeminent higher education institutions, then here is your opportunity to join our dynamic team.
Job Details
Position Title: Operations Coordinator
Status: FT Admin Temp
Hours: 37.5 hours per week
Faculty/Department: Office of Research and Innovation
Campus/Location: North Campus
Salary: $77,741
About The Office Of Research And Innovation At Humber
Humber Polytechnic's Research and Innovation department serves as a vibrant center for creativity, collaboration, and transformative ideas. We prioritize building strong partnerships and engaging with stakeholders to drive impactful initiatives. With a steadfast commitment to research excellence, we empower a diverse community of researchers, innovators, and thought leaders, fostering meaningful contributions within our institution and the wider community.
About The Operations Coordinator Role
Under the direction of the Resource Manager and in collaboration with the Finance Manager, the Operations Coordinator provides comprehensive administrative and financial support for ongoing and new research projects, and general office operations. The Operations Coordinator is responsible for coordinating all salary & non-salary project expenses, ensuring eligibility and recording transactions in an appropriate and timely fashion. The incumbent will work closely with project leads and R&I project teams to report on project health. Responsibilities include processing purchase requests, reconciling department purchasing cards, approving and tracking timesheets, supporting onboarding of research staff, and maintaining confidential HR and financial documentation. The role involves generating accurate and timely reports on project spending, tracking budget commitments, providing metrics for internal and external reporting, and identifying areas of potential financial or operational risk. The incumbent interacts with administrators, faculty, staff, students, to provide guidance on HR and financial processes.
Key Responsibilities
Recruitment, Hiring, and Onboarding
Leads end-to-end recruitment and onboarding of research project staff, including job postings, applicant packages, contract preparation, and HRMS setup in compliance with Tri-Agency and institutional guidelines.
Serves as the primary point of contact for new hires, contract extensions, and HRMS onboarding inquiries.
Develops and maintains onboarding tools and resources (HRMS setup, timesheets, mandatory training) and ensures all requirements are completed.
Maintains confidential research staff databases and implements improvements for KPI tracking and reporting.
Timesheet Approvals
Approves bi-weekly timesheets in HRMS and coordinates Principal Investigator approvals via MS Forms.
Maintains timesheet tracking databases and prepares bi-weekly payroll summaries for the Resource Manager.
Reviews payroll forecasts and investigates discrepancies with employees, Payroll, and HR as required.
Serves as the primary HRMS support contact and escalates pay-related issues when necessary.
Data and Record Management
Collects, files, and maintains documentation for externally funded project audits, ensuring confidentiality and data accuracy.
Maintains financial audit and project equipment databases, including inventory tracking and equipment return coordination.
Prepares monthly project budget summaries and financial reports as required.
Collaborates with systems analysts to implement new tools and process improvements for data management and reporting.
Metric Collection / Reporting & Financial Administration
Maintains financial tracking systems and supports reconciliation, forecasting, and preparation of budget and performance reports.
Processes purchase card reports, invoices, procurement requests, and vendor documentation in compliance with institutional and funder policies.
Liaises with Finance, Accounts Payable, Purchasing, IT, and Principal Investigators to resolve financial and procurement issues.
Generates actionable metrics and reports to support audits, compliance, and strategic decision-making.
Qualifications
About You:
About
You are passionate about working at Ontario's largest Polytechnic; you thrive on improving productivity and quality that contribute to team success If this sounds like you, keep reading:
Education
University Degree (Business Administration or related programs)
Experience/Skills
3-5 years experience
Excellent organizational skills
Attention to detail
Outstanding communication and people abilities
Highly collaborative, and able to work independently as well
Knowledge of institutional policies and procedures
Knowledge of Tri-Agency Guide on Financial Administration
At Humber College we don't just accept difference — we celebrate it Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we're looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber
What's In it for you?
An opportunity to have an impact with a post-secondary institution, poised to do great things.
Diverse, hard-working, committed team of people who care about each other.
Tools and technology that will allow you to succeed at your job.
Amazing perks
Highly supportive work culture
We thank you for your interest in working with Humber Polytechnic. Only applicants selected for an interview will be contacted.
Equity, Diversity, and Inclusion
Humber Polytechnic is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment.
Humber supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. Humber's diverse workplace also supports Francophone workers and young workers.
Accommodation
Humber Polytechnic is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Talent Acquisition team will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.
Hours Per Week: 37.5Position Type: PT Administration
Work Locations
:
North Campus
205 Humber College Blvd.
Etobicoke M9W 5L7
Job Family
: Project ManagementDuration of Need: 12 monthsDeadline to Apply: Mar. 3, 2026
Job Posting
: 2/17/26Department: Office of Research & Innovation
Sprachkenntnisse
- English
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